TO VOTE. THE NUMBERS WILL CHANGE TONIGHT. SO WE HAVE TO PUT THAT KIND OF THING. ALL
[Parks and Recreation on September 8, 2025.]
[00:00:08]
RIGHT. AT THIS TIME, I WOULD LIKE TO CALL TO ORDER THE SEPTEMBER 8TH, 2025 WILEY PARKS AND RECREATION BOARD MEETING IN THE CITY COUNCIL CHAMBERS. THE TIME IS 5:33 P.M. WE ASK EVERYONE TO SILENCE THEIR CELL PHONES AND REMEMBER THAT THIS IS. THIS MEETING IS RECORDED LIVE STREAM BOARD MEMBERS, PLEASE WAIT ON THE BOARD CHAIR TO CALL ON YOU BEFORE SPEAKING, AND ONLY ITEMS OF DISCUSSION LISTED ON THE MEETING AGENDA MAY BE DISCUSSED. WE DO HAVE QUORUM TONIGHT WITH ABSENCES. ELIZABETH. TRONCOSO AND BRIAN ARNOLD AND CINDY TURNER. ALL RIGHT. SO WE'LL HOP INTO WELL, I GUESS. DO WE HAVE ANY COMMENTS ON NON AGENDA ITEMS. OKAY. ALL RIGHT. HOPPING INTO THE REGULAR AGENDA WE JUST HAVE TWO ITEMS TONIGHT. THEY'RE MEETING MINUTES AND WORK SESSION MEETING MINUTES FROM OUR PREVIOUS MEETING. SO LET'S SEE. AT THIS TIME I'D BE OPEN TO A MOTION ON AGENDA ITEM NUMBER ONE. CONSIDER AND ACT UPON APPROVAL OF AUGUST 11TH, 2025. PARKS AND RECS BOARD REGULAR MEETING MINUTES. SCOTT, I'D LIKE TO MAKE A MOTION THAT WE APPROVE THE MINUTES FOR AUGUST 11TH. DO WE HAVE A SECOND TO THE MOTION? MATT? LIKE SECOND THE MOTION, WE DO HAVE A SECOND TO THE MOTION.BOARD MEMBERS, PLEASE CAST YOUR VOTE. OH, NO. ALL RIGHT. MOTION PASSES FOR YESES. AND WE HAVE, WHAT, THREE ABSENCES? ALL RIGHT, MOVING ON TO THE SECOND AGENDA ITEM. I'D BE OPEN TO A MOTION ON AGENDA ITEM NUMBER TWO. CONSIDER AND ACT UPON APPROVAL OF THE AUGUST 11TH, 2025 PARKS AND RECREATION BOARD WORK SESSION MINUTES. TARA, I'D BE OPEN TO APPROVE THE MOTION ON AGENDA ITEM NUMBER TWO. DO WE HAVE A SECOND TO THE MOTION? SCOTT I'LL SECOND THE MOTION.
WE DO HAVE A SECOND TO THE MOTION. BOARD MEMBERS, PLEASE CAST YOUR VOTES. ALL RIGHT. THE MOTION CARRIES WITH FOUR YESES. I GUESS TECHNICALLY, THIS SCRIPT SAYS I'M SUPPOSED TO NAME EVERYBODY THAT'S ABSENT EVERY SINGLE TIME. BUT I SAY THEIR NAMES IN THE BEGINNING, SO SHOULD BE GOOD. ALL RIGHT, WELL, THAT'S IT. WE'RE JUST GOING TO HOP INTO THE WORK SESSION, AND. CARMEN, TAKE IT OVER. YES. OKAY. OKAY. IS LIGHT MEETING TONIGHT? WE DIDN'T HAVE ANYTHING THAT WE NEEDED TO VOTE ON, BUT I DO HAVE QUITE A FEW INFORMATIONAL ITEMS THAT I NEEDED TO GO OVER WITH THE BOARD. SO I'M JUST GOING TO JUMP INTO PROJECT UPDATES.
BRENT'S NOT HERE. HE DID LEAVE ME SOME NOTES. SO IF YOU HAVE LOTS OF QUESTIONS, WE'LL GET THOSE QUESTIONS TO HIM AND HE WILL EMAIL YOU, BECAUSE I WILL NOT HAVE ALL OF THE ANSWERS FOR SURE. SO FOUNDERS PARK FIELD RENOVATIONS, WE HAVE SOME MINOR PATCHES LEFT. THAT'S IT. AND THEY'RE STARTING TO WATER IN THE FIELDS. SO WE SHOULD HAVE AN OPENING DATE PRETTY SOON.
AND WE'LL SHARE THAT WITH THE BOARD WHEN THAT'S AVAILABLE. PIRATE COVE PLAYGROUND SHADE I CAN'T REMEMBER IF BRANT TALKED ABOUT THIS, BUT WE DID HAVE SOME ENGINEERING ISSUES WITH THE POSTS THAT'S BEING RESOLVED, AND THEY'RE GETTING PRETTY CLOSE TO BEING DONE, AND WE SHOULD HAVE SOME ADDITIONAL INFORMATION THIS WEEK FROM THE CONTRACTOR ON TIMING TO GET THE THE POST INSTALLED. PICKLEBALL SHADE AND LIGHTING CONSTRUCTION IS SCHEDULED FOR LATE OCTOBER, WEATHER PERMITTING. THE CONSTRUCTION DOCUMENTS FOR COMMUNITY AND FOUNDERS PARK.
SORRY. YEAH, SORRY. COMMUNITY AND FOUNDERS PARK PARKING. WE DID SELECT A CONTRACTOR FOR THAT PROJECT. COUNCIL HAS APPROVED AND WE SHOULD BE KICKING OFF THAT PROCESS PRETTY SOON. AND THEN FINALLY WE HAD SEVERAL TRAIL REPAIRS THAT WE NEEDED TO MAKE, STARTING WITH COMMUNITY TRAIL. THAT DID GET BORED LAST WEEK. I DON'T KNOW IF Y'ALL ARE AWARE, BUT THAT ONE WAS STARTING TO SLIDE INTO THE CREEK OVER AT COMMUNITY PARK. THEY ENDED UP TAKING OUT A SECTION AND MOVING IT BACK TO KEEP IT OUT OF THE CREEK. THE THAT PROJECT IS WRAPPING UP.
[00:05:03]
THEY'RE DOING CLEANUP THIS WEEK. THE MCCRARY CROSSING FOR THE TRAIL CONNECTION WITH MURPHY.THEY HAVE STARTED THE SAW CUTTING AND DEMOLITION WHERE THAT'S GOING TO CUT THROUGH. SO THAT SHOULD BE WRAPPING UP VERY SOON. AND THEN LASTLY, KRAMER STATES TRAIL WILL THEY'LL START WORKING ON THAT ON THAT ONE IN THE NEXT WEEK OR SO. WE'RE HAVING THE SAME ISSUES THERE AS THAT. WE'RE HAVING THAT OVER AT COMMUNITY WHERE IT'S STARTING TO WE'RE STARTING TO GET SOME OVERFLOW FROM THE CREEK THERE, AND ALL OF THAT WORK SHOULD BE WRAPPED UP IN THE NEXT COUPLE OF WEEKS. WE WANTED TO WRAP THAT UP IN THIS BUDGET CYCLE. BUDGET CYCLE. OUR NEW BUDGET CYCLE STARTS OCTOBER 1ST. THAT'S IT FOR PROJECT UPDATES. ANY QUESTIONS ON THOSE? I HAD A QUESTION ON THE RIGHT THERE BY COOPER. YOU KNOW THAT FOUR WAY STOP. YES. ARE THEY GETTING READY TO PUT UP LIGHT POSTS OR IT'S TRAFFIC LIGHTS. YES. OKAY. YEAH. IS THERE A TIMELINE ON THAT. THAT'S THE CITY OR IT'S A IT'S A COMBO OKAY. YEAH. EVERYBODY. YES OKAY. I WILL GET AN UPDATE ON THAT THOUGH BECAUSE I WAS ACTUALLY JUST THINKING ABOUT THAT ONE THIS MORNING. I SAW THEM OUT THERE A COUPLE WEEKS AGO. YEAH. OKAY. COOL. DANA, CAN YOU MAKE A NOTE FOR THAT? THANK YOU. ALL RIGHT. ALL RIGHT. NEXT. NEXT SESSION IS ON A SUMMER CAMP. SO SUMMER CAMP THIS YEAR WAS INCREDIBLY SUCCESSFUL. WE BROUGHT IN ALMOST A QUARTER MILLION DOLLARS JUST IN SUMMER CAMPS ALONE. THAT'S NOT EVEN INCLUDING REC PASSES. IT WAS INCREDIBLY BUSY SUMMER. EVERY SINGLE SPACE AT THE REC CENTER WAS PACKED. THIS HAD THIS WAS THE FIRST SUMMER WE'VE HAD THIS HIGH OF A PARTICIPATION, AND WE'VE ONLY ADDED ONE CAMP THIS SUMMER, AS IN COMPARISON TO LAST YEAR, THIS WAS A GOOD BASELINE FOR THE REC CENTER.
THE SPACES ARE COMPLETELY FILLED, FILLED, AND MOST OF THE CAMPS FILLED. WE ONLY CANCELED TWO DUE TO LACK OF ENROLLMENT, AND ONE BECAUSE WE LOST ONE OF OUR PROVIDERS THAT DECIDED NOT TO PARTICIPATE. SO THAT'S PRETTY INCREDIBLE. IT KIND OF GIVES US A GAUGE OF WHAT'S THE MAX THAT WE CAN HANDLE NEXT DOOR. THE CAMP OFFERINGS TOTALED 83 CAMPS. THERE WERE ALMOST 1500 KIDS THAT PARTICIPATED THIS SUMMER. OUR CAPACITY WAS AT 81% FILLED. AND THERE WERE. WE AVERAGED ABOUT 18 KIDS PER CAMP, AND THE AVERAGE COST PER CAMP WAS $155.
I LOVE THIS NUMBER. THIS NEXT NUMBER, OUR BROCHURE TO PARTICIPANT RATIO WAS 1.7 THIS YEAR. THAT MEANS THAT WE ONLY HAD TO PRODUCE 1.7 BROCHURES TO GET ONE REGISTRATION, WHICH IS ABSOLUTELY PHENOMENAL. AND OUR RESPONSE RATE WAS ABOUT 60%. THE CANCELLATION RATE WAS ONLY 3.6%. VERY SUCCESSFUL SUMMER. DO YOU HAVE ANY QUESTIONS ABOUT HOW SUMMER WENT? NOPE. OKAY.
ALL RIGHT. MOVING ON TO HOLIDAY EVENTS AND VOLUNTEERING. OKAY. HOLIDAY EVENTS THIS YEAR. JUST A REMINDER THAT THE VOLUNTEER FORM GOES OUT WHENEVER THE NEW ACTIVITY, THE SEASONAL ACTIVITY MENU IS RELEASED. AND YOU CAN ALWAYS ACCESS THAT THROUGH THE PARK GUIDE. GO TO VOLUNTEER FOR COMMUNITY EVENTS TO SIGN UP FOR SHIFTS. YOU CAN DO MULTIPLE SHIFTS IF YOU WANT. MINIMUM SHIFT TIME IS ONE HOUR. SOME OF THEM ARE A LITTLE BIT LONGER THAN THAT. WE JUST ASK THAT YOU GIVE US AT LEAST TWO DAYS NOTICE. THAT WAY WE CAN MAKE SURE THAT WE HAVE YOU PLUGGED IN ON THE SCHEDULE. AND LET'S SEE WHAT ELSE DO I NEED TO DO ON THAT. I THINK SOMEBODY SENT AN EMAIL TODAY, RIGHT? YES. JENNY SHOULD HAVE SENT SOMETHING OUT TODAY. JULIE'S OUT UNTIL THE 30TH AND THAT'S WHO NORMALLY WILL COORDINATE WITH YOU. AND THAT'S WHO YOU'LL REACH OUT TO ONCE THE EVENTS HAVE KIND OF STARTED. SO IN OCTOBER YOU CAN REACH OUT TO JULIE. SO THIS FALL WE'VE GOT THE VICTORIAN HAUNT AT THE WELCOME CENTER AT BROWN HOUSE THAT WILL BE IN THE FRONT LAWN. IT'S ON OCTOBER 23RD FROM 530 TO 830 FOR THIS EVENT AND ALL OF OUR EVENTS, WE JUST ASK THAT YOU WEAR YOUR BOARD SHIRT FOR THIS ONE. YOU CAN ALSO ADD SOME HALLOWEEN FLAIR IF YOU LIKE. SO SOME BATS IN YOUR HAIR OR WHATEVER IS FINE. JANET BOARD
[00:10:02]
SHIRTS. WE'LL NEED TO GET ELIZABETH TO OKAY. AND I KNOW THAT THAT THAT EVENTS A LITTLE BIT MORE DIFFICULT AS FAR AS LIKE PARKING AND GETTING TO THE VENUE, WE WILL HAVE A COUPLE OF SPOTS SAVED FOR BOARD MEMBERS AT THE HOUSE. THERE'S A TINY PARKING LOT IN THE BACK. IF YOU DO SIGN UP FOR THAT ONE, JULIE WILL COORDINATE WITH YOU ON ACCESSING THAT PARKING LOT.THEY ARE GOING TO SHUT DOWN JACKSON AND BALLARD FROM 78 UP TO OAK, SO YOU'LL HAVE TO COME IN ON THE NORTH SIDE TO ACCESS BROWN HOUSE. AND LET'S SEE. OH, PUMPKINS ON THE PRAIRIE. THAT ACTIVITY IS HERE AT THE COMPLEX BACK BEHIND THE LIBRARY. I'M POINTING AS THOUGH Y'ALL CAN SEE EXACTLY WHAT I'M TALKING ABOUT. THAT'S ON OCTOBER 17TH FROM 6 TO 715. AGAIN, IT'S A PAFB LOGOED SHIRT. YOU'LL PARK HERE AT THE COMPLEX, AND TO CHECK IN, THAT CHECK IN IS AT THE THE COURTYARD BETWEEN THE REC CENTER AND THE LIBRARY. WE'LL HAVE STAFF THERE AVAILABLE FOR YOU AGAIN. JULIE WILL BE YOUR CONTACT PERSON FOR THAT EVENT. FOR PUMPKINS ON THE PRAIRIE, IT ENTAILS LIKE HELPING THE KIDS WITH PAINT AND ACTUALLY PAINTING THE PUMPKINS.
ARBOR DAY THIS ONE'S ONE OF MY FAVORITES. THIS ONE IS HERE AGAIN IN THE COURTYARD BETWEEN THE REC CENTER AND THE LIBRARY. THAT'S NOVEMBER 7TH, 3 TO 5. THAT ONE MIGHT BE A REALLY GOOD ONE. IT'S REALLY QUICK, THE SHIFTS ARE SHORT AND IT'S VERY, VERY CASUAL. I ALSO LIKE THIS ONE BECAUSE WE'RE NOT HAVING OUR OCTOBER MEETING, SO THIS ONE MIGHT BE A GOOD ONE TO JUMP ON THE CHART AGAIN IS YOUR PAFB SHIRT PARK HERE AT THE REC CENTER. CHECK IN IN THE COURTYARD. JULIE IS YOUR CONTACT. AND THEN VERY, VERY FUN CELEBRATION THAT WE OFFER IS THE SENIOR CHRISTMAS CELEBRATION. THIS ONE WILL BE HELD AT THE CROSS CHURCH SPECIAL EVENTS CENTER DOWNTOWN. THAT ONE IS DECEMBER 12TH FROM 11 A.M. TO 1 P.M. PAFB SHIRT AND THEN YOU CAN DO HOLIDAY FLAIR FOR THAT ONE. TINSEL IN YOUR HAIR. YOU'LL PARK BEHIND IN THE THE BACK LOT, BEHIND THE SPECIAL EVENTS CENTER AND STAFF CHECK INS IN THE KITCHEN. AND THAT WRAPS UP THE FALL EVENTS. DO YOU ALL HAVE ANY QUESTIONS ON THOSE? ARE THEY STILL DOING THE TREE LIGHTING THIS YEAR? THE CHRISTMAS PARADE OR SOMETHING? YES, FOR THAT ONE.
OUR ROLE HAS BEEN THE LAST COUPLE OF YEARS FOCUSED ON CROWD CONTROL AND TRASH, AND WE PROVIDE THE PORTLETS, THAT KIND OF THING. BUT WE HAVEN'T BEEN DOING MUCH MORE THAN THAT. IS THAT SOMETHING THAT YOU ALL ARE INTERESTED IN? MAYBE. I USUALLY TRY TO SHOW UP, BUT I HAVE TO VOLUNTEER TO SHOW UP. OH, OKAY. OKAY. IT'S DEFINITELY A FUN EVENT TO JUST SHOW UP. YEAH.
OKAY. NO, IT'S STILL HAPPENING. ALL RIGHT. ALL RIGHT, MOVING ON TO THE BUDGET UPDATES. OKAY. ME AGAIN. SO BUDGET UPDATES. I WANTED TO LET YOU KNOW WHERE WE KIND OF LANDED. NOW THAT THE BUDGET'S BEEN APPROVED, THE FOUR B BOARD MEETING WAS AUGUST 26TH. THEY HOLD THAT DURING THE REGULAR COUNCIL MEETING, THEY BREAK OUT OF THE COUNCIL MEETING, GO INTO FOUR B AND THEN BACK INTO THE COUNCIL MEETING. TARA WAS OUR REPRESENTATIVE FROM THIS BOARD AT THAT MEETING. I JUST WANT TO GIVE YOU A SHORT RUNDOWN OF SOME THINGS THAT WILL BE INCLUDED BEYOND THE REGULAR OPERATIONS. THERE WILL BE. SORRY, THAT'S NOT WHAT THIS IS.
THIS IS THE CARRYOVER LIST. THESE ARE PROJECTS THAT WERE NOT COMPLETED IN THIS FISCAL YEAR, BUT WILL BE COMPLETED IN THE NEXT. AND WE HAVE TO ROLL THOSE FUNDS OVER. SO THE FEASIBILITY STUDY FOR THE PARK SERVICE CENTER, THAT'S GOING TO BE A JOINT PROJECT WITH THE PUBLIC WORKS SERVICE CENTER, BECAUSE WE'RE THERE TOGETHER ON THE SAME COMPLEX. THE CONSTRUCTION FOR COMMUNITY PARK SOUTH PARKING, THAT MONEY HAD TO BE ROLLED BECAUSE WE'RE NOT FAR ENOUGH ALONG ON THAT PROJECT TO DO THE CONSTRUCTION YET. THE PICKLEBALL COURT, SHADE AND LIGHTING HAS BEEN ROLLED. FOUNDERS PARK PARKING HAS BEEN ROLLED, COMMUNITY PARK PARKING HAS ROLLED. AND THEN EXCUSE ME, THEN WE ALSO HAD A CONCEPTUAL PLAN FOR BRADDOCK PARK THAT HAS BEEN ROLLED. SO THOSE PROJECTS WILL GET WRAPPED UP IN THIS NEXT CYCLE AFTER OCTOBER 1ST. SOME OF THE ACCOMPLISHMENTS FOR THE DIFFERENT COST CENTERS THIS
[00:15:01]
YEAR INCLUDE. BROWN HOUSE. WE HAD EXTENSIVE REPAIRS TO THE EXTERIOR, WOODWORK AND PAINT FOUNDATION, REPAIRS AND STAINED GLASS REPAIRS, AND FOR COMMUNITY PARK CENTER. JUST A REMINDER, WE COMPLETED THE RENOVATIONS, INCLUDING THE ADA RESTROOMS, FITNESS AREA, A LOT OF COSMETIC UPGRADES, FLOORING UPGRADES, ADDITIONAL PARKING, AND LIGHTING ON THE EXTERIOR.WE WERE ABLE TO UPGRADE ONE OF THE PART TIME POSITIONS TO A FULL TIME POSITION. WE REBRANDED THE FACILITY SO THAT WE COULD START TAKING RESERVATIONS THERE, AND THEN WE REPLACED ONE OF THE BUSSES WITH A VAN AND LET'S SEE, FOUR FOUR RV PARKS. SOME OF THEIR ACCOMPLISHMENTS THIS YEAR INCLUDE. THEY WERE ABLE TO HIRE AN EQUIPMENT OPERATOR FOR THE ATHLETICS DIVISION, REPLACED SEVERAL PIECES OF EQUIPMENT, INCLUDING A SPRAY RIG RIGHT ON BROADCASTER, FRONT LOAD TRACTOR AND A TRUCK. WE HAD TWO PLAYGROUND REPLACEMENTS, INCLUDING RIVERWAY AND SAGE CREEK PARK, AND BEGAN. SORRY, WE DIDN'T JUST BEGIN. WE WERE ABLE TO DO THE PLANS AND THE CONSTRUCTION FOR THE FOUNDERS PARK SOUTHFIELDS THAT WERE WRAPPING UP RIGHT NOW. FOR THE REC CENTER. IT WAS NAMED 2025 BEST FITNESS FACILITY IN WILEY BY WILEY NEWS READER POLL. WE PROVIDED 21% NEW ON CAMPS AND CLASSES. OUR BENCHMARK IS 20% ADDED MORE OPEN PLAY TIMES FOR PICKLEBALL. WE ACHIEVED AN 18% INCREASE IN REC PASS HOLDER ACTIVITIES DURING THE FISCAL YEAR. FOR AND 40% OF OUR SUMMER CAMP REGISTRATIONS. THOSE KIDDOS ALSO HAVE A REC PASS SO THEY FEED INTO OUR OTHER PROGRAMS. THERE WE REPLACE SEVERAL PIECES OF FITNESS EQUIPMENT INCLUDING LEG EXTENSION, ABDOMINAL CRUNCH, AB BENCH, CHIN DIP ASSIST, CONVERGING SHOULDER PRESS, BICEP CURL, TRICEP EXTENSION, REAR DELT PEC FLY AND INNER OUTER THIGH MACHINE. SO WE WERE ABLE TO REPLACE QUITE A BIT OF EQUIPMENT THIS YEAR. WE DID ONE PART TIME UPGRADE TO FULL TIME. WE WERE ABLE TO INCREASE REC PASS REVENUE PER MONTH BY AN AVERAGE OF 30%, INCREASE OF 23% IN CAMP REVENUE, AND OUR PARTICIPANT TO BROCHURE RATE WAS 1 TO 2. SO FOR EVERY BROCHURE SORRY FOR EVERY YEAH TWO BROCHURES. WE WERE ABLE TO GENERATE ONE REGISTRATION AND THEY LAUNCHED A VERY ROBUST ONE YEAR BUSINESS PLAN. FOR THIS NEXT FISCAL YEAR, WHICH LIKE I SAID, STARTS OCTOBER 1ST. I WANTED TO SHARE SOME OF THE NOTEWORTHY THINGS THAT WERE PASSED DURING THE FORBY BOARD MEETING. THE THERE WILL BE A WE HAVE THREE. LET'S SEE. ONE, TWO, THREE, THREE MORE UPGRADES FROM PART TIME TO FULL TIME. ONE WILL BE AT CPC, TWO WILL BE AT THE REC CENTER. THE REASON WE'RE DOING THAT IS BECAUSE WE HAVE Y'ALL ARE AWARE WE HAVE A LOT OF PART TIME STAFF AND THE TURNOVER RATE IS PRETTY HIGH. AND IT ALSO CAN IMPACT OUR CONSISTENCY AND SERVICE. SO WE'RE ABLE TO, YOU KNOW, IF WE'RE ABLE TO DO ONE FULL TIME PERSON VERSUS HAVING 2 OR 3 PART TIME STAFF, THAT'S A GOAL THAT WE HAVE. AND WE'VE BEEN KIND OF CHIPPING AWAY AT THAT OVER THE LAST FEW YEARS. THE EQUIPMENT THAT WAS APPROVED INCLUDES A REFRIGERATOR FREEZER COMBO FOR COMMUNITY PARK CENTER. WE WILL BE RECEIVING ANOTHER FORD TRANSIT VAN FOR COMMUNITY PARK CENTER. THAT MEANS WE WILL BE DONE GETTING THOSE, AND WE'LL BE ABLE TO FINALLY RETIRE ALL OF THE BUSSES. THE LAST OF OUR BUSSES THAT HAVE BEEN GIVING US SO MANY PROBLEMS WILL BE REPLACING AN ENFIELD MACHINE FOR ATHLETICS, AND THEN THE TWO PLAYGROUNDS THAT WILL BE ADDRESSED THIS YEAR WILL BE CREEKSIDE SOUTH AND SOUTH BROOK PARK, REPLACING A ZERO TURN MOWER FOR PARKS AND ATHLETICS, AND THEN FINALLY THE REC CENTER WILL BE RECEIVING SOME PADDING IN THE GYM ON THE WALLS. SO OUR TOTAL REQUESTS AND I DIDN'T GO. THAT WASN'T EVERYTHING, BUT THAT WAS SOME OF THE HIGHLIGHTS. OUR TOTAL IN REQUESTS CAME TO $437,000. AND THAT ALL COMES FROM FUND BALANCE. SO THAT WON'T IMPACT THE OPERATIONAL BUDGET, WHICH JUST REMINDERS ALL SALES TAX. DO YOU HAVE ANY QUESTIONS ABOUT BUDGET? NO. OKAY. ALL RIGHT. LAST ITEM.
BYLAWS UPDATE OKAY. THIS IS THE LAST THING. THIS ONE'S REALLY QUICK. AT THE AUGUST 26TH COUNCIL MEETING, OUR CITY SECRETARY BROUGHT SOME PROPOSED CHANGES TO THE COUNCIL. WE HAVE
[00:20:07]
12 BOARDS ACROSS THE CITY, AND THERE'S SOME INCONSISTENCIES IN HOW THE BOARDS ARE OPERATING.THE BYLAWS ARE THEY KIND OF VARY FROM ONE BOARD TO THE NEXT. AND SHE HIT ON FIVE DIFFERENT TOPICS THAT SHE WANTED TO GET COUNCIL'S FEEDBACK ON WHETHER OR NOT THEY WANTED IT TO ADDRESS THESE ACROSS THE BOARD, OR IF THEY NEEDED TO FELT LIKE THEY NEEDED TO HAVE SOME.
VARIANCE BETWEEN THE DIFFERENT BOARDS. SO HERE'S HERE'S KIND OF WHERE THEY LANDED. THE FIRST ONE WAS VOTER REGISTRATION STATUS FOR THIS BOARD. WE DO REQUIRE VOTER REGISTRATION STATUS, BUT THAT WASN'T THE CASE FOR ALL OF THE BOARDS. SO LIKE OUR FOR BOARD THAT TARA SERVES ON CURRENTLY IT DOES NOT REQUIRE THAT. BUT COUNCIL DID SAY THAT THAT IS SOMETHING THAT THEY'RE INTERESTED IN APPLYING TO ALL OF THE BOARDS. SO I'M JUST KIND OF KEEP THAT IN MIND.
IF ANYONE ASKS YOU, HEY, LIKE HOW DID YOU GET ON THE BOARD? THESE ARE SOME CHANGES THAT COULD POTENTIALLY AFFECT OTHERS. RESIDENCY WITHIN THE CITY LIMITS WAS THE NEXT ONE. SO CURRENTLY FOR THIS BOARD AND THEN FOR ART BOARD, WHICH OUR DEPARTMENT IS ALSO OVER, WE DO NOT REQUIRE RESIDENCY. BUT TARA'S FOR BOARD DOES REQUIRE RESIDENCY. SO EVEN LIKE IN OUR OWN DEPARTMENT WE DON'T HAVE WE HAVE SOME DISCREPANCIES THERE. THERE ARE A COUPLE OF EXCEPTIONS, LIKE THE ANIMAL SHELTER THEY POINTED OUT FOR THEIR BOARD THAT LIKE THEY HAVE TO HAVE A VET ON THEIR BOARD SO THEY WILL HAVE TO MAKE AN EXCEPTION, YOU KNOW, FOR SOME OF THE POSITIONS THAT THEY HAVE. AND THEN HRC'S BOARD WILL HAVE A THEY MAY HAVE SOME VARIATION AS WELL. BUT EVERYBODY ELSE, COUNCIL AGREED THAT THEY'RE IN FAVOR OF FILLING VACANCIES WITH CITY RESIDENTS BEFORE NOW. THAT WASN'T NO, NO. YOU HAVE SOME RIGHT. YEAH. YES. YOU COULD.
YES. YEAH. THEN THE NEXT ONE IS KIND OF ON ON THE SAME LINES AS THE MINIMUM LENGTH OF RESIDENCY.
SO CURRENTLY WE DON'T HAVE A MINIMUM LENGTH OF RESIDENCY REQUIREMENT. SOME OF THE BOARDS HAVE A 12 MONTH MINIMUM REQUIREMENT. AND COUNCIL'S IN FAVOR OF MAKING THAT ACROSS ALL OF THE BOARDS AS WELL AS A 12 MONTH MINIMUM. THAT WAY, PEOPLE, YOU KNOW, NEW RESIDENTS HAVE SOME TIME TO ACCLIMATE AND GET SOME SOME KIND OF BASELINE OF HOW THE CITY OPERATES. THE NEXT TWO KIND OF GO TOGETHER. THE FIRST ONE WAS EMPLOYMENT WITH THE CITY, SO CURRENTLY IT'S NOT PERMISSIBLE FOR ANY OF OUR BOARDS TO HAVE EMPLOYEES. LET ME MAKE SURE I'M SAYING THAT.
RIGHT. NO, IT'S NOT PROHIBITED. I'M LIKE DOUBLE NEGATIVE THERE. SO CURRENTLY A EMPLOYEE TECHNICALLY IS ABLE TO BE ON A BOARD FOR MOST OF THE BOARDS, WITH A FEW EXCEPTIONS, LIKE OUR ART BOARD DOESN'T ALLOW EMPLOYEES TO BE ON THAT BOARD. SO THERE WAS A LOT OF DISCUSSION ABOUT WHAT TO DO WITH THAT. THE COUNCIL FINALLY LANDED ON THEIR IN FAVOR OF HAVING NO CITY STAFF SERVING ON ANY BOARD. WITH A FEW EXCEPTIONS, ANIMAL SHELTER.
BECAUSE OF THE WAY THEY'RE FUNDED, THEY ARE REQUIRED BY LEGISLATION TO HAVE AN EMPLOYEE ON THEIR BOARD. BUT I THINK THAT MAY BE THE ONLY ONE. SO. THAT DOES IMPACT THIS BOARD.
AND OUR FOUR BE BOARD. IF THEY DECIDE TO. TO MOVE FORWARD WITH THAT. AND KIND OF ALONG THE SAME VEIN WAS IF YOUR SPOUSE WANTED TO PARTICIPATE IN A BOARD, THEY LANDED IN THE SAME SPOT. CURRENTLY, IT'S NOT EXPLICITLY RESTRICTED FOR A EMPLOYEES FOR AN EMPLOYEE SPOUSE TO SERVE ON A BOARD, BUT THEY ARE. THE COUNCIL IS IN FAVOR OF EXCLUDING EMPLOYEE EMPLOYEE SPOUSES FROM SERVING ON BOARDS. IF YOU WANT TO HEAR THE DISCUSSION ON THAT, I WOULD GO LOOK AT THE AUGUST 26TH MEETING OR LISTEN TO IT. THE VIDEO HAS BEEN POSTED. SO WE'RE WE LANDED ON THAT IS THE CITY SECRETARY WILL TAKE THE COUNCIL'S RECOMMENDATIONS.
SHE'LL HAVE TO HAVE SOME CONVERSATIONS WITH THE CITY ATTORNEY TO MAKE SURE THAT WE'RE, YOU KNOW, WITHIN OUR BOUNDS TO DO SOME OF THESE THINGS. THEN SHE TAKES IT BACK
[00:25:02]
TO COUNCIL FOR SOME ADDITIONAL FEEDBACK. ALL OF THIS TO SAY, WE MAY NEED TO MAKE SOME CHANGES IN OUR BYLAWS PER COUNCIL'S DIRECTION. SO I DON'T KNOW HOW LONG THAT WILL TAKE, BECAUSE I THINK THERE'S A FEW OF THE BOARDS THAT DON'T OPERATE QUITE LIKE OURS, OR MAYBE THEY DON'T MEET AS OFTEN, THAT KIND OF THING. THEY'RE GOING TO HAVE TO GET THOSE KIND OF ON BOARD FIRST, AND THAT WILL KIND OF SET THINGS IN MOTION. I'LL KEEP YOU POSTED ON THAT. BUT I WOULD KIND OF EXPECT, YOU KNOW, IN THE FAIRLY NEAR FUTURE FOR US TO BE COMING BACK TO REVIEW THOSE BYLAWS. AND IT MIGHT BE A GOOD TIME IF YOU IF YOU DON'T MIND, MAKE SOME TIME TO LOOK AT OUR CURRENT BYLAWS AND SEE IF THERE'S ANYTHING ELSE IN THERE THAT YOU, AS A BOARD, FEEL LIKE WE MIGHT NEED TO HAVE A DISCUSSION ABOUT AND CONSIDER ADDRESSING. DO YOU HAVE ANY QUESTIONS ON THAT TOPIC OR BYLAWS? NO. OKAY. WELL THAT WAS IT FOR ME. WELL, IT DOES MAKE SENSE. YES. ALL RIGHT. SO NO QUESTIONS ON ANY OF THE WORK ITEMS TODAY. NOPE. ALL RIGHT. WE'LL RECONVENE INTO REGULAR SESSION. AND AT THIS TIME I'D BE OPEN FOR A MOTION TO ADJOURN THE MEETING. CAN I JUST MAKE A REMINDER? NO MEETING IN OCTOBER.NO MEETING IN OCTOBER. WE WILL NOT MEET AGAIN UNTIL NOVEMBER. THANK YOU. I'M STILL OPEN TO THE ADJOURNMENT. I'M NOT READY. NOT READY TO LEAVE. MATTHEW. I'LL MAKE A MOTION TO ADJOURN.
ALL RIGHT. DO WE HAVE A SECOND? SARAH? I SECOND THE MOTION. ALL RIGHT. WE DO HAVE A SECOND.
BOARD MEMBERS CAST YOUR VOTES. EVENTUALLY. JAMES ALREADY CLOCKED OUT. YEAH. SHE WANTS TO STAY. ALL RIGHT. THE MOTION CARRIES WITH FOUR YESES AND
* This transcript was compiled from uncorrected Closed Captioning.