[Parks and Recreation Board on May 8, 2023.]
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WE WILL CALL OUR WYLIE PARKS AND REC BOARD MEETING TO ORDER AT 530.
DO WE HAVE A MOTION TO APPROVE THE ITEM AS PRESENTED? I MAKE A MOTION TO APPROVE THE MINUTES FOR THE MARCH 13TH, 2023, REGULAR PARKS AND RECREATION BOARD MEETING.
THANK YOU. DO WE HAVE A SECOND? I WILL SECOND THE MOTION.
PERFECT. THE VOTE PASSES WITH A TOTAL OF SIX YESES.
WE'LL MOVE ON TO OUR NEXT REGULAR AGENDA ITEM, CONSIDER AND ACT UPON APPROVAL OF THE NON PROFIT PARK EVENT APPLICATION FOR WYLIE INDEPENDENT SCHOOL DISTRICT COUNCIL PTA REPRESENTATIVE BECKY WELSH TO HOLD THE BACK THE FUTURE EVENT AT OLD CITY PARK ON SATURDAY, SEPTEMBER 23RD, FROM 5 TO 7 P.M..
DO WE HAVE ANY BACKGROUND ON THIS? I KNOW THIS IS SOMETHING THAT WE'VE DONE A LOT OF YEARS.
YEP. SO THIS IS A REPEAT EVENT HOSTED BY WILEY ISD COUNCIL OF PTAS AT OLD CITY PARK.
IT IS GOING TO BE ON SEPTEMBER 23RD FROM 5 P.M.
BECKY WELCH WAS NOT THE REPRESENTATIVE.
BECKY WELCH SHE WAS NOT GOING TO BE ABLE TO BE HERE TONIGHT.
BUT WE FELT, YOU KNOW, STAFF COULD ANSWER ANY QUESTIONS.
WE'VE DONE THIS EVENT SEVERAL YEARS.
WHAT? WHAT'S THE NATURE OF THE EVENT? WHAT'S GOING ON HERE ON THIS NIGHT? SO SHE DOES HAVE A KIND OF HER DETAILS DOWN HERE ON THE BOTTOM.
I'LL JUST GO AHEAD AND READ THEM OUT JUST SO WE CAN KNOW.
WE ALSO INVITE LOCAL BUSINESSES TO COME OUT AND SET UP BOOTHS AND HELP SUPPORT OUR LOCAL COMMUNITY.
IT IS A GREAT WAY TO KICK OFF THE NEW SCHOOL YEAR.
THE IN AND OUT BURGER TRUCK WILL BE ON SITE, GIVING AWAY FREE MEALS WHILE SUPPLIES LAST.
IT IS OPEN TO ALL OF OUR WYLIE ISD FAMILIES AND THE WYLIE COMMUNITY MEMBERS.
OUR HOPE IS THAT THE EVENT WILL HELP UNITE EVERYONE IN OUR COMMUNITY.
THAT HELP ANSWER YOUR QUESTION, I DON'T KNOW IF I COULD HAVE SAID IT ANY BETTER.
YES, SIR. THANKS FOR READING THAT TO ME.
THANKS. ANY ADDITIONAL QUESTIONS? DO WE HAVE A MOTION TO CONSIDER APPROVAL OF THE ITEM AS PRESENTED? YEAH. MOTION TO APPROVE THE ITEM AS PRESENTED.
THANK YOU. DO WE HAVE A SECOND? I'LL SECOND THAT MOTION.
THANK YOU. AND WE WILL GO AHEAD AND VOTE.
THE MOTION PASSES, SIX VOTED YES.
OUR NEXT REGULAR AGENDA ITEM IS CONSIDER AN ACT UPON APPROVAL OF THE NON PROFIT PARK EVENT APPLICATION FOR FROM CONNECTION POINT CHURCH REPRESENTATIVE MEGAN WILLIAMS TO HOLD THE RUN FOR THE FATHERLESS FIVE-K AND FUN RUN EVEN AT FOUNDERS PARK ON SATURDAY, NOVEMBER 18TH, 2023 FROM 8 A.M.
HOW ARE YOU DOING, MS.. WILLIAMS. IT'S RIGHT ON THE BOTTOM OF THE THE MICROPHONE.
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I'M ON. WELL, I WANTED TO SAY, FIRST OF ALL, THANK YOU SO MUCH FOR ALLOWING US TO DO THIS EVENT LAST YEAR.AND IT WAS AN INCREDIBLE EVENT.
WE DIDN'T REALLY QUITE KNOW WHAT TO EXPECT BECAUSE IT WAS OUR FIRST TIME DOING IT.
WE ENDED UP RAISING OVER LET ME GET MY NUMBER CORRECT HERE.
WE RAISED $8,515 TO GIVE TO HOPE FOR THE FATHERLESS IN ETHIOPIA.
AND SO IT WAS REALLY JUST FELT AND IT WAS JUST AN INCREDIBLY FUN FAMILY EVENT.
SO WE HAD A DJ, WE HAD BOUNCE HOUSES, WE HAD SOME SOME VENDORS THERE AS WELL.
AND THEN BUT IT JUST IT WAS REALLY FUN.
AND SO RUNNERS REALLY ENJOYED IT BECAUSE THEY COULD COME AND RUN AND KNOW THEIR TIME.
AND WE GAVE OUT MEDALS AT THE END FOR DIFFERENT AGE BRACKETS.
AND SO WE'RE EXCITED FOR THE OPPORTUNITY TO DO IT AGAIN.
IF YOU GUYS APPROVE IT, AS YOU KNOW, IF YOU APPROVE IT.
BUT WE ARE HOPING TO MAKE IT AN EVEN BIGGER EVENT.
SO OUR GOAL IS TO HAVE TO HAVE AT LEAST 200 PARTICIPANTS THIS YEAR TO RAISE $10,000.
AND WE YEAH, THAT'S KIND OF THE PLAN AND THE HOPE AND TO HAVE EVEN MORE VENDORS FOR THIS TO GROW.
AND SO THE HOPE IS TO GET TO RALLY WYLIE, THE WYLIE COMMUNITY AND SEVERAL CHURCHES AND DIFFERENT PLACES TO TO COME ALONGSIDE US AND SAY, HEY, WE ARE FOR ADOPTION, WE'RE FOR ORPHAN CARE AND WE WANT TO HELP SUPPORT THIS MINISTRY THAT IS DOING ALL OF THAT IN ETHIOPIA.
ANY QUESTIONS? I HAVE ONE QUESTION.
YEAH. SO ON YOUR APPLICATION, YOU HAVE YOUR PROPOSED EVENT DATE AS 1118.
YES. BUT YOU HAVE AN ALTERNATIVE AS 11 FOUR.
YES. SO THINKING ABOUT WHETHER YOU'RE NOT GOING TO BE ABLE TO PREPARE FOR 1118 ON 11 FOR.
RIGHT. DO YOU HAVE ANOTHER ALTERNATE? POSSIBLY. WE DON'T.
WE LIKE USING WE LIKE DOING IT IN NOVEMBER.
SO THE 19TH WAS THAT SATURDAY, RIGHT BEFORE THANKSGIVING BREAK.
AND IT ENDED UP BEING FINE. IT WAS VERY COLD, BUT PEOPLE SHOWED UP.
IT WAS FINE. I THINK RUNNERS LIKE TO RUN IN THE COLD.
OKAY BUT THE WE LOVE NOVEMBER BECAUSE IT'S NATIONAL ADOPTION MONTH AND SO BECAUSE OF IT BEING NOVEMBER AND THE NINTH OR THE THAT WEEKEND RIGHT BEFORE THANKSGIVING IS LIKE NATIONAL OR IT'S NATIONAL ADOPTION DAY.
AND SO ON THAT DAY, LOTS OF FAMILIES ARE ADOPTING CHILDREN.
AND SO THAT'S KIND OF WHY IT'S OUR NUMBER ONE CHOICE.
THAT'S AWESOME. I WAS JUST MAKING SURE LIKE IF IT RAINS, ARE THEY STILL GOING TO BE OUT THERE? THE ALTERNATIVE DATE WAS IF THAT DATE WASN'T AVAILABLE, IF IT WAS BETTER FOR YOU ALL ON THE FOURTH, THAT WAS MY ALTERNATIVE DATE.
ANY OTHER QUESTIONS? MHM. DO YOU HAVE, HOW MANY SPONSORS DO YOU HAVE FOR THIS EVENT SO FAR? NONE. BECAUSE WE WANTED TO MAKE SURE WE HAD IT APPROVED ON Y'ALL'S END BEFORE WE STARTED TALKING TO SPONSORS.
LAST YEAR WE HAD 12 SPONSORS AND DONORS TOTAL AND SO ONE OF OUR SPONSORS WAS OUR CHURCH CONNECTION POINT AND THEY ENDED UP BEING ABLE TO FUND THE ENTIRE EVENT AND THEN HAD MONEY LEFT OVER THAT WAS DONATED.
AND SO WE STAYED UNDER THE BUDGET THAT WE HAD ALLOCATED FOR THE EVENT.
SO. AND WHAT WAS THE COST THAT YOUR CHURCH INCURRED? SO THEY HAD DONATED $7,500 AND WE ONLY SPENT, I THINK, $5,300 FOR THE EVENT.
AND SO AND THEN EVERY OTHER EVERYTHING ELSE THAT CAME IN WAS DONATED.
DO YOU PREDICT THEY WILL BE YOUR TITLE SPONSOR AGAIN? YES. YEAH. WITH ABOUT THE SAME AMOUNT OF CONTRIBUTION? I BELIEVE SO, YES.
I SHOULD PROBABLY HAVE CONFIRMED THAT BEFORE I'M TELLING YOU THIS, BUT I THINK THAT'S THE PLAN.
AND WHAT IMPROVEMENTS ARE YOU MAKING? WHAT DID YOU LEARN LAST YEAR THAT YOU MIGHT BE GROWING OR IMPROVING ON THIS YEAR? WELL, MARKETING WISE, WE DIDN'T START MARKETING EARLY ENOUGH, I DON'T THINK.
AND SO I THINK GETTING MORE PARTICIPANTS WE USED WE USED RACE CHIP TO CHIP, RACE, TIMING.
AND SO I THINK THAT WAS ONLY ON THERE FOR ABOUT A MONTH.
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AT THESE DIFFERENT AT DIFFERENT PEOPLE, DIFFERENT ESTABLISHMENTS THAT WOULD SUPPORT THE THE RACE, THE RUN AND JUST HAVING IT OUT IN FRONT ON PEOPLE'S CALENDARS SOONER FOR I THINK SO I THINK THAT'S GOING TO THAT'S GOING TO MAKE IT A BETTER EXPERIENCE JUST IN GENERAL BUT HAVING MORE VENDORS AS WELL.SO LAST YEAR WE ONLY HAD WE HAD A COFFEE TRUCK AND WE HAD JAMBA JUICE.
AND SO WE WERE NOT WITHIN THAT TIME FRAME.
AND SO NOW IF WE CAN GET IT APPROVED, NOW WE CAN START WORKING ON THOSE SPONSORSHIPS NOW AND HAVE LIKE KROGER SPONSOR WATER BOTTLES AND BANANAS AND GRANOLA BARS HOPEFULLY, AND, AND THEN HAVE OTHER LOCAL PLACES, MAYBE CHICK FIL A AND THINGS LIKE THAT OFFER THINGS FOR OUR SWAG BAG.
SO WE WANT TO MAKE THAT BIGGER AND BETTER.
YEAH. DID THAT ANSWER YOUR QUESTION? I COULD PROBABLY SAY MORE, BUT I DON'T WANT TO BE LONG WINDED.
YEAH, WE WANT. I MEAN, WE REALLY WANT THIS TO FEEL LIKE A COMMUNITY EXPERIENCE.
AND SO, I MEAN, EVEN INVOLVING OTHER LOCAL CHURCHES OR OTHER LOCAL NONPROFITS WHO HAVE A HEART FOR ADOPTION, WE'VE BEEN CONNECTED WITH A COLLIN COUNTY ADVOCACY CENTER, AND THEY HAVE THERE'S A MINISTRY OUTSIDE OF THE ADVOCACY CENTER CALLED EMBRACE THAT DOES A LOT.
OUR CHURCH WAS JUST WON THE AWARD FOR VOLUNTEER OF THE YEAR FOR COLLIN COUNTY.
AND SO BECAUSE OF OUR CONNECTION WITH EMBRACE AND SO WE WANT TO BE MORE CONNECTED WITH WE WE ARE WE WANT TO WE'RE ALL THE FUNDS ARE GOING TO HOPE FOR THE FATHERLESS. BUT IF THIS IS ALSO OPENING PEOPLE'S EYES TO WHERE THEY CAN BE INVOLVED IN THE COMMUNITY AND FOSTER AND ADOPTIVE CARE HERE, THEN WE WANT TO DO THAT AS WELL.
AND SO PARTNERING WITH PLACES LIKE EMBRACE AND THE ADVOCACY CENTER, BUT HAVING THE TIME TO LIKE TO GET THAT IN ORDER BEFORE WE START, I MEAN, I JUST WOULD LOVE FOR MORE PEOPLE TO KNOW.
WHAT'S AVAILABLE EVEN IN THE AREA TO BE A PART OF.
I DON'T KNOW, HELPING KIDS WHO ARE IN THE FOSTER CARE SYSTEM.
YOU PLAN TO SELL ITEMS OF ANY KIND THIS FOOD? YEAH. SO THAT WOULD BE THE FOOD VENDORS.
THERE WAS SOME COMPANIES THAT WERE INTERESTED IN COMING AND SELLING THAT ARE LIKE FAIR TRADE THAT HAVE LIKE JEWELRY AND BAGS AND THINGS LIKE THAT THAT WERE THEY WERE GOING TO COME TRY TO SELL AND THEN A PERCENTAGE OF THEIR PROFIT WOULD GO TO HOPE FOR THE FATHERLESS.
BUT AGAIN, IT WAS A TIME CONSTRAINT.
YEAH. WE HAVE MORE TIME THIS TIME.
THANK YOU. APPRECIATE IT. NO PROBLEM.
DO YOU HAVE ANY KIND OF SECURITY PLAN OR ANYTHING? THAT'S A GREAT QUESTION.
WE I LOOKED INTO THAT LAST YEAR.
POLICE FORCE OR ANY KIND OF SECURITY AT THE EVENT LAST YEAR.
BUT WE WOULD LIKE THAT IF WE CAN GET IT.
BUT CURRENTLY YOU DON'T HAVE ANY PLANS. CURRENTLY WE DON'T HAVE PLANS.
RIGHT? UM, I'M GUESSING WE KIND OF CROSS-REFERENCED WITH SOCCER AND AND BASEBALL FALL BALL FOOTBALL EVENTS.
YEAH. SO WE TYPICALLY IF WE IF WE GET, YOU KNOW, THESE RUNS OR FIVE K'S OR ANY OTHER KIND OF EVENT THAT COMES UP DURING ANY OF THE YOUTH ASSOCIATION SEASONS, WE TYPICALLY MEET WITH THEM THE LAST MONDAY IN JULY AND GO OVER WHETHER IT'S THE ISD USING THE FIELDS FOR CROSS COUNTRY OR SOMETHING LIKE THAT.
WE TYPICALLY WILL BRING ALL OF THESE DATES TO THE LEAGUES IN JULY BEFORE THEY DO THEIR SCHEDULES SO THAT, YOU KNOW, IF THIS ISN'T APPROVED, IF THE BOARD DECIDES TO APPROVE THIS TONIGHT AND THEN IT GOES ON TO COUNCIL TO BE APPROVED, THIS ONE WILL GO ON THE SCHEDULE THAT WILL DISCUSS WITH ALL THE YOUTH ASSOCIATIONS FOR THAT DATE.
SO. I THINK LAST YEAR WE SET UP AROUND SEVEN AND THEN WE WERE GONE BY 11.
ANY ADDITIONAL QUESTIONS? THANK YOU FOR ASKING ABOUT THE SECURITY THAT WE WILL DEFINITELY BE PUTTING A PLAN IN PLACE FOR THAT.
WHAT PLANS DO YOU ALREADY HAVE FOR SECURITY?
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YES, FOR FOR THE RACE IN GENERAL.SO ONCE YOU MAKE IT OFFICIAL, THEN WE'LL START FILLING THE GAPS.
YEAH, THAT'S WE HAVE THIS IS THIS HAS GOT TO BE OUR STEP ONE.
WE CAN'T START ADVERTISING WITHOUT A PLACE TO DO IT.
ANY ADDITIONAL QUESTIONS? RIGHT. DO WE HAVE A MOTION TO CONSIDER APPROVAL OF THE ITEM AS PRESENTED? I WILL.
I MAKE A MOTION TO APPROVE THE APPLICATION FOR A RUN FOR THE FATHERLESS.
THANK YOU. DO WE HAVE A SECOND? I WILL SECOND THE MOTION.
THANK YOU. GO AHEAD AND PLACE YOUR VOTE.
ITEM HAS BEEN APPROVED WITH SIX YESES AND ZERO NOS.
THIS WILL BE OUR WORK SESSION, NUMBER ONE.
THE ETHIOPIAN SOCCER TOURNAMENT DISCUSSION.
BOARD. WE REALLY JUST WANTED TO.
BUT THAT'S THE ETHIOPIAN SPORTS FEDERATION OF NORTH AMERICA.
THEY THIS IS GOING TO BE THEIR 40TH ANNUAL SOCCER TOURNAMENT THAT THEY'RE GOING TO BE HOLDING.
NOW, THE FIRST ONE, OBVIOUSLY, HERE IN WYLIE, TEXAS.
BUT THEY'VE BEEN DOING IT ALL OVER THE UNITED STATES.
I BELIEVE LAST YEAR IT WAS IN UNIVERSITY OF MARYLAND IN BALTIMORE.
NOW THE MOST OF THE EVENT IS GOING TO BE HELD AT THE WYLIE HIGH SCHOOL FOOTBALL STADIUM.
NOW WE ARE GOING TO HAVE SOME OF OUR FIELDS THAT ARE USED AT FOUNDERS PARK AND I KIND OF GENDER.
JUST KIND OF WANT TO SHOW YOU A LITTLE BIT ABOUT WHAT THE LAYOUT IS GOING TO LOOK LIKE.
BUT. IT'S GOING TO BE JULY 2ND THROUGH THE NINTH.
NOW, THERE IS GOING TO BE SOME PREP THAT WE'RE GOING TO HAVE TO DO.
SO ABOUT A GOOD WEEK AND A HALF OR SO.
BUT AGAIN, MOST OF THE GAMES ARE GOING TO BE PLAYED AT THE STADIUM.
I BELIEVE THEY HAVE ROUGHLY 20 TO 24 GAMES THAT ARE GOING TO BE PLAYED RIGHT HERE IN THE STADIUM.
NOW, WE ARE GOING TO BE GOING INTO AN AGREEMENT WITH THEM TO UTILIZE THESE TWO GAME FIELDS HERE AT FOUNDERS PARK, JUST RIGHT BEHIND WELL, ONE OF THEM RIGHT BEHIND PIRATE COVE.
AND THEN THE OTHER ONE KIND OF A LITTLE CLOSER TO OUR MAINTENANCE FACILITY.
WE'RE ALSO GOING TO BE ALLOWING THEM TO USE THIS SPACE RIGHT HERE FOR PRACTICE.
SO THEY'RE GOING TO BE USING ROUGHLY THREE FIELDS, I DO ANTICIPATE.
PROBABLY SOME OF THIS SPACE RIGHT HERE AS WELL.
PRETTY MUCH THIS ENTIRE EAST SIDE OF FOUNDERS PARK IS GOING TO BE UTILIZED BY THE BY THE ISFANA.
SO I HAD TO MAKE SURE I DIDN'T MESS THAT UP.
UM, SO AGAIN, WE'RE GOING TO BE SHUTTING DOWN THE PRETTY MUCH ALL OF FOUNDER'S PARK.
NOW, THIS IS KIND OF A TIME WHERE A LOT OF THE ASSOCIATIONS ARE KIND OF IN THEIR OFF SEASON.
I DO KNOW THAT THERE SOMETIMES ARE SOME CAMPS OR CLINICS AND ALL OF THAT, BUT I KNOW WE'VE ALREADY BEEN REACHING OUT TO ALL THE YOUTH LEAGUES, LETTING THEM KNOW THAT WE REALLY NEED, YOU KNOW, THIS WEEK AND A HALF TO PRETTY MUCH BE, YOU KNOW, SHUT DOWN FOR THIS TOURNAMENT.
AGAIN, MOST OF THE EVENT IS GOING TO BE AT THE WYLIE HIGH SCHOOL FOOTBALL STADIUM.
THIS ENTIRE PARKING LOT RIGHT HERE IS GOING TO BE PRETTY MUCH JUST FOR VENDOR.
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THEY HAVE A BIG VENDOR FOLLOWING THAT.MOST OF THE SPECTATORS THAT COME OUT PRETTY MUCH GO TO THIS VENDOR AREA.
THE STADIUM HOLDS ROUGHLY 10,000 PEOPLE.
I BELIEVE THE MARYLAND STADIUM HOLDS ROUGHLY 40,000.
SO IT IS A BIT OF A DIFFERENCE BEING HERE IN WYLIE, TEXAS.
BUT AGAIN, YOU KNOW, WE'VE WE'VE ALREADY HAD SEVERAL MEETINGS WITH THE SFA AND THEY ASSURED US THAT A LOT OF THIS MOST OF THE SPECTATORS ARE PROBABLY GOING TO BE IN THIS VENDOR AREA.
AND WE COULD SEE ANYWHERE BETWEEN 16 TO 20,000 A DAY.
YOU KNOW, JUST FOR THIS EVENT.
AND THIS IS, LIKE I SAID, JULY 2ND THROUGH THE NINTH.
THERE ARE CONVERSATIONS ABOUT WHETHER OR NOT.
WE COULD SEE A5K ON OUR CERTIFIED FIVE K COURSE THAT WE HAVE AT FOUNDERS PARK.
IT'S NOTHING THAT'S BEEN APPROVED.
AND THEN THERE IS POSSIBLE FIREWORKS THAT COULD GO AGAIN.
IT'S NOTHING THAT'S BEEN APPROVED.
IT'S JUST SOMETHING THAT IS BEING REQUESTED.
UM, AND THEN THEY WILL HAVE AN OPENING CEREMONY THAT'LL BE SO THEY KIND OF THEIR HIGH IMPACT DAYS ARE GOING TO BE THEIR OPENING CEREMONY, WHICH IS GOING TO BE THAT SUNDAY, JULY 2ND. AND THEN THAT FRIDAY, I BELIEVE IT'S JULY 8TH.
I TOLD YOU THE GAMES THAT ARE GOING TO BE PLAYED HERE.
BUT I THINK THEY'RE LOOKING AT ABOUT ROUGHLY 16 GAMES THAT WILL BE PLAYED ON THESE TWO FIELDS.
SO. WE DO PLAN ON AS FAR AS OUR ROLE, WE PLAN ON PRETTY MUCH HAVING STAFF WORK IN THIS EVENT PRETTY MUCH THE ENTIRE TIME.
IT'S GOING TO BE GOING PROBABLY FROM 9 A.M.
TO ABOUT 11 P.M., EACH OF THOSE EACH OF THOSE DAYS.
ANSWER ANY QUESTIONS YOU MIGHT HAVE.
SO I KNOW THE CITY DONATED OR GAVE $100,000 TO THIS.
DOES THAT $100,000 INCLUDE THE COST FOR LIKE, THEM PAYING THE PARKS AND REC BOARD OR IS THAT GOING TO BE AN ADDITIONAL COST? SO I THINK I BELIEVE WE ARE SO THAT 100,000 DOES NOT GO TO PAYING FOR, YOU KNOW, CITY STAFF OR ANYTHING LIKE THAT, I BELIEVE. BUT I DO KNOW THAT WE ARE WORKING ON AN AGREEMENT THAT WE ARE GOING TO BE YOU KNOW, WE'RE GOING TO BE GOING TO THE SFA AND ACTUALLY RENTING THESE FIELDS OUT.
OKAY. SO WE ARE WE'RE STILL WORKING AGAIN THROUGH ALL THIS, YOU KNOW, WITH OUR EMERGENCY OPERATIONS OR EXCUSE ME, OUR OUR EMERGENCY MANAGEMENT STAFF ON, YOU KNOW, NUMBERS AND PRICES OF WHAT, YOU KNOW, WHAT THE IMPACT IS GOING TO BE TO OUR DEPARTMENT.
SO AND I THINK LIKE THE OTHER QUESTION THAT I HAVE IS KNOWING THAT THEY'RE GOING TO HAVE IN A VERY SHORT AMOUNT OF TIME, 16 GAMES ON THOSE FIELDS, IS THERE ANY PLAN TO COME BACK THROUGH LIKE QUICKLY AFTER IT'S DONE AND LIKE RESEED THEM OR AND MAKE SURE THAT THEY'RE LIKE READY TO GO? THAT'S ONE OF OUR COSTS THAT WE HAVE ADDED.
YEAH. TYPICAL, TYPICAL DROUGHT.
THANK YOU. ANY OTHER QUESTIONS? I HAVE A QUICK QUESTION.
IS IT IS IT MAINLY ADULTS OR IS IT YOUNG TEENS OR IS IT.
OKAY. JUST CHECKING. COULD I GET YOU TO ELABORATE ON SOME GOSSIP THAT'S BEEN GOING AROUND TOWN? AND THAT IS THIS.
THAT WHEN CONFERRING WITH THE PREVIOUS MUNICIPALITIES THAT THEY'VE RECOMMENDED.
UH. THAT THE NUMBERS EXPECTED ARE QUITE CONSERVATIVE BASED ON THEIR EXPERIENCE.
IS THAT TRUE? WHEREAS. MAYOR UPDATED US TO EXPECT ABOUT 40.
IS ANYTHING LIKE THAT BEEN DISCUSSED WHERE YOU'VE HEARD IT? I HAVEN'T HEARD ANYTHING ABOUT 90.
WE LET THE SFA, A COMMITTEE COME OUT, TOUR THE FACILITY.
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THEY THEY REALIZED THAT IT WAS MUCH SMALLER THAN SOME OF THE OTHER VENUES THAT THEY'VE USED.SO SOME OF THE OTHER CITIES OR UNIVERSITIES THAT THEY'VE BEEN TO PROBABLY HAD THE ENTIRE, YOU KNOW, HUGE EVENT. WE'RE GOING TO BE LOOKING AT PROBABLY MORE OF A SCALED BACK EVENT.
SO I DON'T I HAVEN'T TALKED TO ANOTHER CITY THAT HAS WITNESSED A SCALED DOWN EVENT OF HOW MANY SPECTATORS THERE OR HOW MANY THEY ACTUALLY HAD VERSUS HOW MUCH THEY'RE TELLING US THEY'RE GOING TO HAVE.
IN WYLIE IS GOING TO BE GREATLY AFFECTED.
CAN YOU SHARE WITH US HOW THAT'S BEEN MITIGATED? UH, I KNOW NONE OF US ARE ALLOWED TO GO ON VACATION.
I'VE HEARD EVERY SINGLE CITY EMPLOYEE IS ON IS ON SHIFT.
YEAH. SO, I MEAN, IT IS A WEEK THAT IS TYPICALLY A LITTLE LIGHTER AS FAR AS, YOU KNOW, STAFF BEING HERE ONLY BECAUSE EVERYBODY LIKES TO TAKE VACATION AROUND THAT TIME. UM, I KNOW THAT WE'VE OBVIOUSLY WE'RE NOT IN THE BUSINESS OF DENYING VACATION TIME TO ANYBODY, BUT WE HAVE STRONGLY. YOU KNOW, SAID, PLEASE, YOU KNOW, IF YOU CAN PUSH IT ON TO ANOTHER WEEK, THAT WOULD BE GREAT.
BUT WE ARE GOING TO HAVE SOME STAFF OUT.
WE'RE GOING TO BE IMPACTED A LITTLE BIT ON THAT.
BUT BUT IT'S NOTHING I DON'T THINK THAT WE WOULDN'T BE ABLE TO TO HANDLE.
WHAT'S THE TOTAL NUMBER OF DAYS? AGAIN, IT'S ROUGHLY IT'S RIGHT OUT OF WEEK.
SO THEY'RE STARTING ON SUNDAY, THE 2ND OF JULY AND THEN FINISHING ON SATURDAY THE NINTH.
BUT LIKE I SAID, THERE WILL BE SOME PREP PRIOR AND THEN OBVIOUSLY SOME CLEANUP AFTER.
THIS ISN'T MY NEXT QUESTION IS JUST CURIOSITY.
IT'S NOT REALLY OUR DEPARTMENT, BUT TEMPORARY HOUSING FOR THESE 20 TO 80,000 PEOPLE.
SPOKEN ABOUT OR I MEAN, I'VE HEARD THEM TALK A LITTLE BIT.
I MEAN, OBVIOUSLY WE'VE GOT, I THINK, THREE HOTELS HERE IN WYLIE.
THERE ARE A LOT OF AND I DIDN'T KNOW THIS, I'VE JUST LEARNED THIS OVER THE LAST COUPLE OF WEEKS.
SO BUT YOU KNOW, YOU ARE GOING TO OBVIOUSLY HAVE SOME A LOT OUT OF STATE AND EVERYTHING THAT WILL BE, YOU KNOW, UTILIZING OUR HOTELS AND SURROUNDING COMMUNITIES, HOTELS.
IS THERE A PROJECTION OF HOW MUCH TAX REVENUE THIS MIGHT BRING IN JUST THAT WEEK? I HAVEN'T HEARD ANY YET.
I MEAN, I'M SURE THERE PROBABLY IS.
THOSE NUMBERS JUST HAVEN'T COME TO ME YET.
SO. THAT IS THAT IS SOMETHING THAT WE CAN ASK.
SO WE'RE ACTUALLY HAVING A MEETING WITH THEM AGAIN THIS WEDNESDAY WITH THE FEDERATION.
YEAH. SO THAT'S ACTUALLY A THAT'S A GOOD QUESTION.
SO BUT I CAN PERSONALLY ASK THAT QUESTION ON WEDNESDAY.
SO. I THINK THAT'S ALL I HAVE ON MY MIND.
I'VE BEEN LOOKING FORWARD TO GETTING SOME OF THOSE THINGS CLEARED UP.
SO APPARENTLY I'VE HAD MY HEAD IN THE SAND BECAUSE THIS IS THE FIRST I'M HEARING OF THIS.
I APOLOGIZE. I'M JUST KIND OF CURIOUS, THOUGH.
WHY WHY ARE THEY COMING TO WYLIE? I KNOW WE HAVE A LARGE ETHIOPIAN COMMUNITY FOR THE SIZE THAT WE ARE HERE IN WYLIE, BUT IF THEY'RE GOING, WHY WOULD THEY CHOOSE TO SCALE DOWN THEIR EVENT? BECAUSE I'VE NEVER HEARD OF EVENTS LIKE THIS THAT ARE TRYING TO SHRINK RATHER THAN GROW.
USUALLY IT'S THE INVERSE. I MEAN, EVERYONE WANTS TO GET BIGGER AND BIGGER AND BIGGER EVERY TIME THEY GO BECAUSE WHATEVER THEY'RE DOING IT FOR, WHETHER IT BE FOR PUBLICITY, FOR RAISING MONEY OR JUST LINING THEIR POCKETS, WHATEVER IT IS.
THEY ALWAYS WANT MORE FOR THAT.
I'M KIND OF CURIOUS WHY THEY'RE CHOOSING TO.
GO FROM A 40,000 SEAT STADIUM DOWN TO A 10,000 SEAT STADIUM AND GO FROM BALTIMORE, A CITY THAT HAS INFRASTRUCTURE TO SUPPORT TENS OF THOUSANDS OF PEOPLE COMING IN TO A TOWN THAT I MEAN, IF ANY OF THESE ESTIMATES ARE CLOSE, WE'RE ALMOST DOUBLING THE POPULATION OF THE TOWN
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FOR THAT WEEK.AND THERE'S ABSOLUTELY ZERO CHANCE THAT OUR INFRASTRUCTURE IS SET UP FOR THAT.
AND SO I'M KIND OF CURIOUS IF YOU CAN GIVE SOME INSIGHT INTO THAT.
I ALMOST FEEL LIKE WE WERE IN THE SAME MEETING.
WE HAD A LOT OF THE SAME QUESTIONS.
UM, YOU KNOW, I WILL SAY THIS.
THEY TOLD US THAT OUT OF THAT STADIUM.
AND AGAIN, YOU KNOW, THIS IS JUST WHAT WE WERE TOLD.
UM. VERY LITTLE OF THE SEATS WERE ACTUALLY USED.
MOST PEOPLE WEREN'T ACTUALLY IN THE STANDS WATCHING THE GAMES.
THEY WERE GOING THROUGH THE VENDOR BOOTH AREA.
SO I DON'T ANTICIPATE JUST FROM WHAT WE'RE BEING TOLD, THAT THE AMOUNT OF SEATS IN THE STADIUM IS SOMETHING THEY'RE REALLY CONCERNED ABOUT.
UM, YOU KNOW, AND THEN OF COURSE, WE ARE GOING TO BE SPREAD OUT A LITTLE BIT.
SO IT'S IT'S GOING TO BE A LITTLE BIT MORE SPREAD OUT.
I DON'T KNOW THAT I'M ANSWERING YOUR QUESTION, BUT IT'S.
HOW. HOW DID THEY COME TO WYLIE? I'M NOT QUITE SURE.
I MEAN, I KNOW THAT I KNOW THAT THEY'VE BEEN HERE IN TEXAS A FEW TIMES.
I KNOW THEY'VE BEEN AROUND THE DALLAS AREA.
I KNOW WE SAW DALLAS ON THERE A FEW TIMES.
NOW, OBVIOUSLY, DALLAS ISN'T OR WYLIE ISN'T ANYTHING LIKE DALLAS, BUT.
CARMEN, DO YOU HAVE ANYTHING ON COMING TO WYLIE? AND I DON'T KNOW WHO ALL THE PLAYERS ARE IN THE FEDERATION, BUT I DO BELIEVE THEY HAVE SOME TIES TO WYLIE FAMILIES AND BUSINESS OWNERS HERE.
AND I KNOW ONE OF THE ONE OF THE ACTUAL COMMITTEE MEMBERS LIVES HERE IN WYLIE, SO THAT COULD HAVE BEEN AGAIN, I HAVEN'T CONFIRMED THAT THAT'S HOW IT ENDED UP COMING TO WYLIE, BUT THAT COULD BE A BIG PIECE OF THAT.
YOU KNOW, TO FOLLOW UP SOME OF THE CONCERN WHICH YOU MENTIONED OF THE VENDOR AREA, 40,000 SEAT STADIUMS, WHILE THE SEATS MAY NOT BE A CONCERN, THEY ALSO HAVE GENERALLY MORE PARKING TO SEAT THOSE 40,000.
AND THAT'S A CONCERN THAT I WOULD HAVE WITH THE VENDOR AREA AND HOW PACKED IN IT'S GOING TO BE.
BUT THIS WHOLE THING JUST SEEMS LIKE SOMETHING THAT IS GOING TO KIND OF BE LIKE LOCUSTS AND JUST COME IN AND TEAR IT APART AND THEN DISAPPEAR. AND THAT'S MY CONCERN WITH THIS.
OBVIOUSLY, WE GOT THE PARKING AT FOUNDERS, WHICH I KNOW THE FIRE DEPARTMENT HAS GONE THROUGH ALL THE FOUNDERS AND ALL OF THE ISD, AND THEY'VE COME OUT WITH THE AMOUNT OF PARKING SPOTS THAT WE HAVE.
I DON'T REMEMBER THAT NUMBER, SO I APOLOGIZE.
BUT I DO KNOW THAT THEY HAVE ALL OF THIS PARKING HERE.
I WILL SAY THAT, YOU KNOW, THIS PARKING THEY'RE LOOKING AT THIS VISITOR SIDE OF THE STADIUM.
THEY'RE ACTUALLY LOOKING AT THAT BEING ALL OF THE VENDORS.
TAKEN OVER THAT ENTIRE PARKING SPOT FOR JUST THE VENDORS.
NOW, NOT FOR THE VENDOR BOOTHS, BUT FOR THEIR PARKING.
SO THIS PARKING LOT WILL PRETTY MUCH BE TAKEN UP BY JUST THAT.
AND MY MOUSE IS GIVING ME FITS.
AND THEN OBVIOUSLY ALL OF THIS PARKING IS TAKEN UP BY THE ACTUAL VENDORS, THE VENDOR BOOTHS.
SO THEN YOU'VE GOT THE SCHOOL PARKING LOT, THE FRONT SIDES.
PROBABLY BE SOME PARKING HERE.
AND THEN THERE'S EVEN BEEN TALK OF PARKS AND RECREATION RUNNING SHUTTLES.
NOW, I DIDN'T MENTION THAT AS BEING A ROLE OF OURS.
AND AGAIN, BECAUSE IT'S BEING DISCUSSED, YOU KNOW, WE COULD POTENTIALLY BE DOING SOME SHUTTLING.
AND IF WE DID, MAYBE TRYING TO UTILIZE AND AGAIN, I DON'T KNOW IF ANYBODY'S BEEN IN CONVERSATIONS WITH THE COLLEGE, BUT MAYBE USING THE COLLEGE AS SOME PARKING.
I MEAN, I DO ANTICIPATE EVEN THIS COMPLEX, YOU KNOW, SOME OF THE PARKING BEING USED HERE, OBVIOUSLY, THAT'S GOING TO MAKE IT VERY DIFFICULT FOR, YOU KNOW, OUR RECREATION CENTER AND OUR LIBRARY AND AND JUST FOR CITY HALL STAFF HERE.
[00:35:04]
UM, BUT YEAH, I MEAN, THAT'S YOU RAISE A REALLY GOOD QUESTION.IT IS SOMETHING THAT WE'RE ALL TALKING ABOUT AS WELL.
I'M ASSUMING THIS IS GOING TO BE THE BIGGEST SOCCER TOURNAMENT THAT WE'VE HELD? YES, SIR. AT LEAST FOR QUITE A WHILE, IF NOT EVER.
AND I CAN JUST SAY THAT THERE ARE MAJOR ISSUES EVERY SINGLE TIME.
AND WE'RE TALKING ABOUT CRIMINAL ISSUES AND.
THAT IS ANOTHER CONCERN THAT I WOULD HAVE.
BUT AGAIN, I KNOW THAT'S BEING LOOKED AT BY I WOULD IMAGINE IT IS BY ANOTHER DEPARTMENT, BUT.
I'M NOT TALKING ABOUT ONE DAY. YOU'RE TALKING ABOUT A WEEK.
I KNOW IT'S NOT GOING TO BE ALL OF THEM ALL THE TIME.
BUT JUST I'M CONCERNED ABOUT THE INFRASTRUCTURE.
THAT'S ALL I HAVE. I UNDERSTAND.
9 TO 11. SO IS THAT THAT'S THE HOURS FOR THE GAMES.
IS THERE ANY PLANS TO SHUT DOWN THE VENDORS A LITTLE BIT EARLY TO KIND OF GET SOME OF THAT FOOT TRAFFIC OUT AT A REASONABLE HOUR? YOU KNOW, THAT ALIGNS WITH THE BUSINESSES IN THE AREA.
SO THEY'RE LOOKING AT THEIR LAST GAME STARTING AT 9 P.M.
AND THEN FINISHING UP AROUND 11.
SO. BUT BUT THAT IS SOMETHING THAT WE CAN CONFIRM ON WEDNESDAY AND LET THE BOARD KNOW, YOU KNOW, WE'LL HAVE ANOTHER MEETING PRIOR TO THIS TOURNAMENT ACTUALLY COMING ON.
SO I WOULD IMAGINE WE'LL BE DISCUSSING ONCE WE GET SOME OF THESE OTHER THINGS, MORE FIRMED UP PARKING PLANS, WHETHER OR NOT THERE'S GOING TO BE A FIREWORKS SHOW ON THAT FRIDAY NIGHT, WHETHER OR NOT THERE'S GOING TO BE A5K.
SO WOULD WILEY REALLY APPROVE A FIREWORKS SHOW? AND THEY DON'T EVEN PUT ON A SHOW FOR THE CITIZENS EVERY YEAR THAT LIVE HERE, DO THEY? WELL, I KNOW WE I KNOW WE DID FIREWORKS A LONG TIME AGO AT FOUNDERS PARK BEFORE WE ACTUALLY BEFORE WE RENOVATED THE EAST SIDE, WHICH IS WHAT WE CALL OUR NEWER SIDE.
AND AGAIN, THEY'RE REQUESTING FIREWORKS.
YEAH. SO IT VERY WELL MAY NOT HAPPEN.
THOSE ARE THINGS THAT WE'RE HOPING TO GET WRAPPED UP ALL BY JUNE 1ST.
HAVE ALL THESE QUESTIONS ANSWERED.
I'VE GOT A FEW. UM, SO THIS IS HAPPENING, RIGHT? YES, SIR. YEAH, THIS IS.
THIS HAS HAPPENED. OKAY. YEAH.
YEAH. SUMMER SCHOOL IS NOT IN SESSION THEN, IS IT? IT'S THE WEEK OF 4TH OF JULY, SO I WOULDN'T THINK.
OKAY, SO THAT'S NOT A CONCERN.
THE VENDORS, ARE THEY GETTING VENDOR APPLICATIONS AND AND PAYING ANY KIND OF VENDOR FEES OR ANYTHING? UNDER CITY REGULATION FOR PROBABLY NOT ON THIS BECAUSE THIS IS ALL THIS IS ALL BEING HELD ON SCHOOL, SCHOOL DISTRICT PROPERTY.
SO IT'S NOT GOING TO BE ON CITY PROPERTY.
SO THEY WON'T THEY WON'T BE, I GUESS, ABIDING BY OUR PROCESSES.
THE ONLY THING THAT THEY'RE REALLY GOING TO BE USING.
FOR CITY WISE OR PARKS AND REC IS GOING TO BE JUST THE FOUNDERS PARK.
NOW, THERE WILL NOT BE ANY VENDOR, YOU KNOW, ANYTHING LIKE THAT GOING ON IN THE PARK.
I WAS GOING TO SPEAK TO THE QUESTION ABOUT SECURITY AND WHAT I KNOW FROM MY RELATIONSHIPS.
IS THAT THAT ENTIRE WEEK, THE ENTIRE PD IS MANDATORY EVERY DAY.
SO THE ENTIRE POLICE DEPARTMENT IS GOING TO BE ON SHIFT AND ROTATING ALL THREE SHIFTS.
SO THERE'S NO VACATION BEING APPROVED AND NO TIME OFF BEING APPROVED.
[00:40:05]
THAT'S ABOUT AS FAR AS I CAN SPEAK TO THAT WITHOUT JUST SPECULATING WHAT I'VE HEARD.BUT IF THAT POINTS YOU IN THE RIGHT DIRECTION TO GET SOME MORE ANSWERS THAT WAY, AND I'LL HAVE A RELATIONSHIP WITH MURPHY AND THEY'RE STEPPING INTO TO. OFF DUTY, I'M NOT SURE.
BUT THERE'S THERE'S TWO AGENCIES GOING TO BE HELPING COVER THIS WITH US.
YEAH. AND THEY'RE ALSO AND THE ACTUAL SFA ALSO HAS THEIR OWN SECURITY TEAM WHERE THEY BRING, I THINK, ABOUT 100 SECURITY PERSONNEL TO HELP ASSIST WITH, YOU KNOW, OUR PUBLIC SAFETY.
SPECIFICALLY WITH POLICE INFRASTRUCTURE.
THE WYLIE JAIL, IT'S NOT GOING TO BE BUILT FOR HAVING ANOTHER 40,000 PEOPLE HERE.
HOWEVER, PEOPLE OFTENTIMES WILL BRING THEIR OWN STUFF.
AND SO JAMES MURPHY AND WILEY ARE NOT GOING TO BE ABLE TO SUFFICE ANOTHER 40, 50,000 PEOPLE, WHICH IS GOING TO MEAN TRIPS PROBABLY TO MCKINNEY, WHICH TAKES CARS.
I DOUBT THAT THE POLICE DEPARTMENT FLEET IS DESIGNED TO HAVE.
BUT AGAIN, IT'S KIND OF A MOOT POINT AT THIS POINT.
I MEAN, LIKE I SAID, IT'S GOING TO HAPPEN AND.
I JUST THINK IT NEEDS TO BE SPOKEN LIKE THESE ARE CONCERNS THAT SHOULD HAVE GONE IN.
I'M STILL VERY CURIOUS AS TO WHY THERE.
WHY THIS TYPE OF EVENT WOULD CHOOSE TO SCALE DOWN.
BECAUSE THAT I'VE NEVER HEARD OF THAT EVER, EVER.
AND IT MAKES REALLY MAKES ME WORRIED THAT THEY'RE PROVIDING ESTIMATES THAT THEY KNOW LIKE IT'S ALREADY BEEN MENTIONED THAT THEY KNOW ARE VERY CONSERVATIVE IN ORDER TO GET APPROVED FOR STUFF AND THEN WE ARE NOT GOING TO BE READY AND.
IT'S JUST A BIG CONCERN. THAT'S IT.
THE PARKS DEPARTMENT HAVE THAT CONCERN.
YEAH. NO, I MEAN, YOU KNOW, WE WE ARE.
WE'RE GOING TO BE READY FOR ANYTHING.
NOT LIKE. PROBABLY SHOULD CLARIFY THAT WE ARE.
WE ARE GOING TO BE STAFFING IT AS IF IT'S, YOU KNOW.
SOMETHING THAT WE'VE NEVER EXPECTED.
ANSWER THAT AND THE BEST POSSIBLE WAY THAT I CAN.
YOU'RE GOING TO STRIVE TO OVERDELIVER.
I HAVE A QUESTION. SO MOST OF THIS IS TAKING PLACE ON WYLIE ISD PROPERTY.
SO. SO WHAT IS. WYLIE ISD PUTTING FORTH? I GUESS BECAUSE I WORK FOR THE DISTRICT, I'M CURIOUS, LIKE, WHAT ARE THEY PUTTING IN PLACE? WHO'S GOING TO BE THERE? BECAUSE I KNOW THIS TIME OF THE YEAR IS WHEN THE DISTRICT IS CLOSED, THAT WEEK IS CLOSED.
SO I'M JUST KIND OF CURIOUS OF WHAT THEY'RE BRINGING TO THE TABLE LIKE.
I DON'T KNOW. JUST IN GENERAL IF YOU KNOW, I MEAN, I KNOW THAT THEY'RE STILL WORKING ON THEIR AGREEMENT WITH WITH THE SFA AS FAR AS WHAT THEIR, YOU KNOW, WHAT THEY'RE GOING TO BE CHARGING FOR THIS EVENT, WHAT THEIR EXPECTATIONS ARE.
YOU KNOW, AND ALL THAT, I GUESS, IS BECAUSE IT'S THE FIRST TIME I'VE HEARD OF THIS AS WELL.
AND. AND I, I WORK FOR THE SCHOOL DISTRICT.
MAYBE I DON'T READ MY EMAILS GOOD ENOUGH, BUT IS THAT STUFF THAT'S BEING TALKED ABOUT AT SCHOOL BOARD MEETINGS? I DON'T KNOW. I NEED TO ATTEND.
OKAY. ANY OTHER QUESTIONS? I DON'T. ANY ADDITIONAL QUESTIONS? RIGHT. MORE TO COME IN JUNE.
ON THAT, WE WILL GO TO WORK SESSION TWO, WHICH IS OUR INFAMOUS PROJECT UPDATES.
[00:45:01]
OKAY. SO WE'RE GOING TO SWITCH GEARS AND TALK ABOUT TALK ABOUT SOME EXCITING THINGS THAT WE'VE YOU KNOW, WE HAD COME UP EARLIER IN APRIL, SO WE TOOK.AND JANET, CAN WE GO BACK TO THE SCREEN? SORRY. IT'S MORE SO GOING TO BE SOME THINGS THAT WE JUST HAD APPROVED AT OUR MID-YEAR ADJUSTMENT WITH COUNCIL ON APRIL 11TH.
SO WE TOOK SIX THINGS THAT WERE WANTING TO TRY TO GET COMPLETED BEFORE SEPTEMBER.
BUT. WE MAY END UP HAVING TO CARRY FORWARD SOME OF THEM OVER INTO THE NEXT BUDGET.
THE FIRST THREE I HAVE TALKED TO YOU ABOUT THEM SEVERAL TIMES IS THE DOG PARK AND SPLASH PADS.
SO IF YOU REMEMBER, I'VE KIND OF TOLD YOU, YOU KNOW, THESE ARE YOU KNOW, HERE'S THE DOG, FOR INSTANCE, THE DOG PARK HERE AT THE MUNICIPAL COMPLEX, WHICH IS GOING TO GO RIGHT HERE.
AND ABOUT THIS FOUR ACRE KIND OF MEADOW RIGHT HERE.
BUT ONE OF THEM WILL BE AN ALTERNATE, YOU KNOW, SO WE MAY ONLY GET TWO.
YOU KNOW, I SHOWED YOU THE COST ESTIMATES OF ALL OF THOSE.
SO BASICALLY WHAT WE DID AT MID-YEAR WAS WE TOOK THE ENTIRE PROJECT, YOU KNOW, TO COUNCIL AND SAID, YOU KNOW, THIS IS WHAT THIS IS THE EXTRA FUNDING THAT WE WOULD NEED TO COMPLETE OUT THE DOG PARK, WHICH I BELIEVE WAS AN ADDITIONAL $205,000.
SO WE CAN NOW BUILD THE ENTIRE DOG PARK WITHOUT HAVING TO WORRY ABOUT PHASING IT OR ANYTHING LIKE THAT OR BUILDING THE BASE AND THEN ONLY ADDING A FEW ALTERNATES. WE CAN DO IT ALL, WHICH WILL BE THE PAVILIONS AND EACH PADDOCK, ALL THREE PADDOCKS, BASICALLY COMPLETING THE WHOLE THING OUT, ALL THE DOG AGILITY, EQUIPMENT, LANDSCAPING, EVERYTHING.
SO THAT WAS ONE ITEM THAT WAS APPROVED THAT WE WERE ABLE TO GET COMPLETED AT MID-YEAR.
THE OTHER ONE WAS THE TWO SPLASH PADS.
AND MY MOUSE IS GIVING ME FITS.
SO THE ONE SPLASH PAD THAT'S GOING TO BE RIGHT HERE IN THE EAST MEADOW.
THIS ONE OBVIOUSLY IS OUR MOST EXPENSIVE.
IT WAS JUST UNDER TO END UP COMPLETING THE ENTIRE THING, WHICH WAS THE SPLASH PAD, THE RESTROOM FACILITIES, AND THEN THE TWO EXTRA BAYS OF PARKING, WHICH RIGHT HERE IN THE MIDDLE AND THEN ANOTHER BAY THAT KIND OF SWINGS OUT HERE TO THIS APPROACH RIGHT HERE.
UM, OUR ESTIMATES WERE ROUGHLY JUST UNDER 1.6 MILLION TO COMPLETE THAT.
AGAIN, WE TOOK THAT TO COUNCIL, WHICH AT THE TIME WE ONLY HAD 600,000.
SO WE BASICALLY WENT IN AT MID-YEAR, GOT AN EXTRA ALMOST $1 MILLION TO COMPLETE THIS ONE OUT.
WE HAD 600,000 FOR THIS SPLASH PAD AS WELL.
WE WERE JUST SHY OF ABOUT $300,000.
I THINK THAT COST ESTIMATE WAS 885,000.
SO WE WENT TO THEM AGAIN AND, YOU KNOW, WITH OUR THIRD REQUEST EXCUSE ME, WHICH WAS TO ADD AN ADDITIONAL $300,000 TO COMPLETE THIS ONE OUT.
ALL THREE OF THOSE GOT APPROVED.
SO WE'VE GOT THAT FUNDING NOW.
WE DID JUST RECEIVE BIDS FOR THE DOG PARK AND SPLASH PADS.
BUT YOU KNOW, THOSE THREE WERE ALL APPROVED AT COUNCIL TO BUILD THEM ALL OUT IN FULL.
UM, SO THE OTHER THING, PART OF THE SPLASH PAD, YOU KNOW, WE ORIGINALLY WERE GOING TO GO AND TRY TO SEE IF WE CAN UPDATE THE RESTROOM FACILITY AND PAVILIONS OR THE ONE PAVILION HERE BECAUSE OF COST AND THE FACT THAT WE WERE ALREADY GOING WAY OVER.
WE DECIDED TO KIND OF LEAVE THOSE OUT AND JUST FOCUS ON THE SPLASH PAD.
SO BASED OFF THE ESTIMATES THAT WE GOT FOR THE EAST MEADOW SPLASHPAD RESTROOMS, WE WENT AHEAD AND TOOK THOSE INTO A MID-YEAR AS WELL AND ASKED TO REPLACE THIS RESTROOM FACILITY WITH A NEW ONE, A NEW ONE THAT'S A LITTLE BIT BIGGER THAT CAN I THINK THESE RESTROOMS HAVE, YOU KNOW, TWO STALLS OR SOMETHING PER, YOU KNOW, MEN'S AND WOMEN'S WITH A SPLASH PAD COME IN THERE.
[00:50:04]
ALSO HAVE THESE FOUR MULTIPURPOSE FIELDS OVER HERE.WE JUST KIND OF FELT LIKE THIS RESTROOM FACILITY NEEDED TO BE A LITTLE BIT BIGGER.
SO THAT WAS ONE OF THE THINGS THAT WE TOOK TO THEM AT MID-YEAR THAT ALSO GOT APPROVED.
UM, SKIPPING DOWN TO THE SIXTH ONE THAT YOU SEE IN YOUR PACKETS.
AND JUST BECAUSE, LIKE I SAID, WE'RE AT COMMUNITY PARK, SO CAN I ASK A QUICK QUESTION ON THAT? YEAH, LIKE FOR THE RESTROOM, IS IT COMPLETELY TEAR IT DOWN AND REBUILD IT? SO WE'RE LOOKING AT A COUPLE OF OPTIONS.
HOWEVER, WE AFTER MEETING WITH THE CONTRACTOR TODAY AND KIND OF ESTIMATING THE PRICE OF WHAT IT WOULD BE TO PUT A MUCH LARGER RESTROOM THERE WE MAY LOOK AT JUST.
DISCONNECTING THIS RESTROOM FACILITY AND JUST MAKING IT A FULL BLOWN STORAGE FACILITY AND JUST BUILDING A MUCH LARGER RESTROOM BECAUSE THE DEMO COST, I GUESS, IF YOU WILL, OF WHAT IT WOULD BE TO DEMO THAT BUILDING AND THEN PUT A NEW ONE IN THAT MIGHT ACTUALLY SET US OVER OUR BUDGET NUMBERS.
SO NOTHING'S BEEN 100% DECIDED ON THAT YET.
LITERALLY, THAT WAS JUST TODAY.
LOOKING AT IT, Y'ALL ARE THE FIRST TO HEAR ABOUT IT.
GOING, JUST GOING DOWN ON IN YOUR PACKETS.
NUMBER SIX, PICKLEBALL COURTS.
IT DOES REQUIRE US TO EXPAND THE CONCRETE A LITTLE BIT AND OBVIOUSLY ADD FENCING, DO SOME SURFACING, SOME TENNIS COURT SURFACING, AND THEN WE'RE LOOKING TO INSTALL THREE COURTS THERE.
THIS WAS A, YOU KNOW, A BIG THING THAT THE COMMUNITY HAS BEEN ASKING FOR.
COUNCIL APPROVED THIS ONE AS WELL.
SO ROUGHLY $70,000 JUST OF IMPROVEMENTS TO THAT COURT IN ORDER TO MAKE IT A PICKLEBALL COURT.
SO WE WILL HAVE THREE COURTS THERE.
SO, YOU KNOW, WE DO KNOW THAT THAT SPORTS HEAVILY USED WITHIN SENIOR RECREATION CENTERS.
I BELIEVE THOSE ARE ALL THE ITEMS AT COMMUNITY PARK.
ARE THERE ANY QUESTIONS BEFORE I JUMP THROUGH THE MAP AND HAVE A QUESTION? WHAT ARE THE ESTIMATED COMPLETION DATES OF THESE COMMUNITY PARK PROJECTS? WELL, TYPICALLY IF WE GET THEM AT MID-YEAR, YOU REALLY NEED TO TRY TO COMPLETE IT BEFORE THE END OF THE BUDGET YEAR, WHICH WOULD BE FOR US, SEPTEMBER 30TH.
I DID TALK TO THE CONTRACTOR TODAY AND IF IF WE WERE TO DECIDE TO GO WITH IT TODAY, THERE ARE ROUGHLY ABOUT 90 DAYS BEFORE FROM DESIGN TO INSTALLATION.
THAT'S FOR THE RESTROOM FACILITIES.
PICKLEBALL I'M ANTICIPATING THAT BEING DONE SOMETIME MID SUMMER.
AND THEN FOR THE DOG PARK AND SPLASH PAD, THOSE REALLY.
I JUST I MEAN, WE'RE LOOKING AT HOPEFULLY STARTING CONSTRUCTION.
YOU KNOW, IF WE'RE ABLE TO PICK A SUCCESSFUL BIDDER, WE'RE HOPING TO START CONSTRUCTION SOMETIME MAYBE LATER SUMMER AND THEN COMPLETED EARLY NEXT YEAR, EARLY TO MID SPRING NEXT YEAR.
OKAY. SO WE WILL BE CROSSING OVER BUDGET YEARS ON, YOU KNOW, SEVERAL OF THESE PROJECTS.
WAS THE ORIGINAL PLAN FOR WHERE YOU DONE? SORRY? YES, MA'AM. FOR THE SPLASH PADS.
AND THE DOG PARK WAS TO BE DONE THIS SUMMER, CORRECT? THEY WERE SUPPOSED TO BE OPENING UP.
YEAH. OKAY. SO IS THERE A REASON WHY WE'VE.
WE'RE NOT AT THAT POINT JUST THE DESIGN.
I MEAN, THE DESIGN TOOK A LONG TIME.
I KNOW BACK IN DECEMBER, WHEN WE GOT THE COMPLETED DESIGNS BACK, WE FOUND SOME ELECTRICAL DISCREPANCIES THAT TOOK SOME TIME TO WORK THROUGH. AND THEN AND THEN THEY DIDN'T EVEN GO TO BID UNTIL LATE MARCH.
AND THOSE HAVE TO RUN FOR A CERTAIN PERIOD OF TIME, AT LEAST FOUR WEEKS, 3 TO 4 WEEKS, YOU KNOW, AND THEN IT'S GETTING IT ON COUNCIL AND, YOU KNOW, VETTING THROUGH THE DIFFERENT BIDDERS AND FINDING WHICH ONE WE'RE GOING TO SELECT.
[00:55:02]
AND THEN EVEN THE SUPPLIES FOR THIS STUFF, FOR SPLASH PADS, I MEAN, EVERYTHING'S TIED UP IN ON BACK ORDER.SO IT'S JUST GOING TO TAKE A WHILE.
I JUST WANTED TO KNOW BECAUSE I'M SURE PEOPLE ARE GOING TO ASK.
AND AS LONG AS I THINK WE CAN EXPLAIN THAT PIECE OF IT, IT'LL MAKE A HUGE DIFFERENCE BECAUSE AT SOME POINT, PROBABLY IN THE NEXT MONTH, SOMEBODY WILL ASK THAT QUESTION ON A FACEBOOK FORUM OR SOMETHING.
OH YEAH, YEAH, WE'RE SEEING THEM.
BUT HAVING THAT INFORMATION WILL ACTUALLY ALLOW US TO BE ABLE TO.
YEAH, I MEAN, WE'RE HOPING, YOU KNOW, SUMMER OF NEXT YEAR FOR THE SPLASH PADS.
NOW THAT WE'VE ACTUALLY, YOU KNOW, STARTED THE BIDDING PROCESS OR ACTUALLY COMPLETED THAT AND, YOU KNOW, VETTING THROUGH THE DIFFERENT BIDDERS, YOU KNOW, WE'LL GET, YOU KNOW, WE SHOULD SEE CONSTRUCTION THIS YEAR.
SPLASH PADS ARE ROUGHLY ABOUT 180 TO 200 DAYS IS WHAT WE HAVE IN THE CONTRACTS FOR COMPLETION.
AND THEN I BELIEVE THE DOG PARK WAS 240 DAYS OR SOMETHING LIKE THAT.
SO THAT'S WHAT I WAS THINKING, YOU KNOW, STARTING CONSTRUCTION, YOU KNOW, SIX MONTHS, HOPEFULLY.
OKAY. ON ALL OF THEM, ON, ON THE THREE BIG ONES, AT LEAST THE DOG PARK AND THE SPLASH PADS.
SO I'M GOING TO JUMP OVER TO OUR WELCOME CENTER AT THE BROWN HOUSE BECAUSE WE HAVE ANOTHER RESTROOM FACILITY THAT WE'RE GOING TO BE PUTTING THERE AS WELL, OUTDOOR RESTROOM FACILITY.
SO WHILE YOU'RE MOVING YOUR MAP, WHAT OTHER THINGS DID YOU TAKE TO THEM THAT THEY DIDN'T APPROVE? WELL, ACTUALLY, EVERYTHING WE TOOK TO THEM WAS APPROVED.
SO WE TOOK WE TOOK SIX ITEMS AND ALL SIX ITEMS WERE APPROVED.
SO NONE OF THIS IS IMPACTING PROPERTY TAXES OR ANYTHING LIKE THAT.
IT'S JUST EXCESS FUND BALANCE THAT WE HAD.
WE HAVE TO KEEP I BELIEVE IT'S 25% OF FUND BALANCE IN THERE AND THEN ANYTHING THAT'S LEFT OVER IS JUST EXCESS FUND BALANCE. AND WE'VE BEEN HAD WE'VE HAD A VERY HEALTHY FUND BALANCE FOR MANY YEARS.
THEY PASSED. SO THE OUR OTHER RESTROOM FACILITY, IF I CAN GET MY MOUSE TO COOPERATE WITH ME.
IT'S GOING TO BE AT THE BROWN HOUSE WE'RE LOOKING AT.
KIND OF THIS THIS SECTION RIGHT HERE OFF OF JEFFERSON.
SOMEWHERE RIGHT HERE IN THIS VICINITY.
AND THIS IS JUST GOING TO BE WE WANTED AN OUTDOOR RESTROOM TO, YOU KNOW, TO MAKE THAT THIS CENTER OVER HERE A LITTLE BIT, TO HAVE AN OUTDOOR EVENT SPACE MAYBE FOR RENTALS OR SOMETHING LIKE THAT.
YOU CAN'T REALLY DO IT, THOUGH, WITHOUT SOME KIND OF RESTROOM FACILITY.
SO THIS IS KIND OF THE ONLY THING THAT WE'RE LACKING.
SO IT IS GOING TO WE WANT IT TO MATCH A LOT TO THE HOUSE.
SO BUT AGAIN, ONE OF THE COMPANIES THAT WE'RE LOOKING AT DOES EVERYTHING, YOU KNOW, DESIGN.
THEY'VE DONE SOME RESTROOM FACILITIES LIKE THIS IN HISTORIC DOWNTOWNS BEFORE.
SO THEY'RE VERY FAMILIAR WITH THE PROCESSES AND, YOU KNOW, THE APPROVALS AND ALL THAT.
THAT'S GOING TO HAVE TO GO. SO BUT WE ARE LOOKING AT THIS SPOT.
I KNOW CARMEN AND I HAVE HAD SOME DISCUSSIONS ON SOME OF THE YOU KNOW.
SOME OF THIS. THAT COULD BE COMPLICATED, BUT THAT WE CAN MAKE IT WORK.
SO BUT THIS IS THE SPOT THAT WE'RE LOOKING AT.
YOU KNOW, THE BROWN HOUSE IS VERY INVOLVED IN ALL OF THESE EVENTS.
AND, YOU KNOW, WE STILL WE STILL ALSO DO A LOT OF PORTLETS AS WELL.
BUT THIS WILL JUST BE ANOTHER SPOT FOR OVERFLOW ON THAT.
SO. ANY QUESTIONS ON THE BROWN HOUSE ONE.
[01:00:08]
ALL RIGHTY. AND THEN OUR.IS. GOING TO BE FOUNDERS PARK FIELD RENOVATIONS.
SO. THIS IS ONE THAT IS THAT WE HAVE NEEDED FOR A WHILE.
THIS IS WHAT WE CALL OUR OUR NEW SIDE.
EAST OF JERRY WANG CAMPUS IS THE NEW SIDE THAT WAS RENOVATED BACK IN 2010.
IT WAS AN OLD PASTURE THAT NOTHING WAS EVER DONE TO THE GRASS.
NOTHING WAS EVER DONE TO THE TO THE FIELDS.
ALL THAT WAS WAS AN IRRIGATION SYSTEM INSTALLED AND SPORTS LIGHTING INSTALLED.
AND THEN THEY WERE FIELDS PLAYING FIELDS.
SO OUR STAFF HAS DONE AN AMAZING JOB KEEPING THESE FIELDS AT LEAST PLAYABLE AND, YOU KNOW, BEING ABLE TO BE USED BY OUR YOUTH ASSOCIATIONS. HOWEVER, WHAT WE TOOK TO COUNCIL ON APRIL 11TH WAS REBUILDING THIS NORTHERN PART RIGHT HERE.
AND WHAT I SAY, THE NORTHERN I'M TALKING FROM THIS CENTER WALK.
ALL THE WAY UP TO THE PARKING LOT.
WE'VE GOT THESE ARE OUR WORST FIELDS RIGHT HERE AS FAR AS WORST SHAPE.
SO WHAT WE'RE ASKING IS TO REBUILD ALL THREE OF THESE FIELDS.
RE IRRIGATE RE SOD THIS ENTIRE NORTHERN PIECE RIGHT HERE.
SO. WE HAVE ROUGHLY $1 MILLION TO RENOVATE.
THIS NORTH WESTERN SIDE OF FOUNDERS.
SO BY DOING THAT, I KNOW WE HAVE A MASTER PLAN.
DOES THAT VISION FIT INTO WHAT IS ALSO IN THE MASTER PLAN FOR THOSE FIELDS CLOSELY? SO IT DOES ACTUALLY CALL MOVING OR MOVING FOOTBALL UP HERE TO THE EAST FIELDS BECAUSE IN THE MASTER PLAN, IT HAS BASICALLY BASICALLY THE CENTER WALK RIGHT HERE SEPARATES THEM.
SO I JUST WANTED TO MAKE SURE THAT, LIKE WE WEREN'T GOING TO INVEST $1 MILLION.
THIS WILL NOT IMPACT WHAT WE'RE ALREADY CURRENTLY DOING.
OKAY, SO IF IT DOES, IT'LL DO A LITTLE BIT ON THIS THIRD FIELD RIGHT HERE.
BUT YEAH, NO, SO THAT WAS, THAT WAS OUR SIX PROJECTS THAT WE TOOK TO COUNCIL ON APRIL 11TH.
AND LIKE I SAID, ALL SIX OF THEM GOT APPROVED AND WE HAVE A LOT OF WORK TO DO.
SO IT'S IT'S MOVING, BUT WE WANTED TO BRING THEM IN FRONT OF THE BOARD AND LET YOU KNOW THAT SOME OF THE MIDYEAR ITEMS THAT WE GOT AND SOME OF THE NEW EXCITING THINGS THAT WE COULD HAVE COMING HERE, THIS IS GOING TO BE A REALLY BUSY YEAR, IS GOING TO BE LEADING ON INTO NEXT YEAR, WHICH IS GOING TO BE REALLY BUSY.
SO. I JUST WANT TO SAY THANK YOU FOR SHARING THAT AND FOR LIKE, I MEAN, THAT WAS A SUPER INCLUSIVE LIST TO MAKE SURE THAT PRETTY MUCH EVERYTHING WAS TOUCHED.
SO THANK YOU FOR TAKING ALL OF THOSE TO THEM AND THEN OBVIOUSLY THANK THEM FOR.
[01:05:05]
ALL RIGHT. WE WILL RECONVENE BACK INTO REGULAR SESSION.AND. DO WE HAVE A MOTION TO ADJOURN? I WILL MAKE A MOTION TO ADJOURN THE MAY 8TH, 2023 PARKS AND REC BOARD MEETING.
THANK YOU. DO WE HAVE A SECOND? I WILL SECOND THE MOTION.
THANK YOU. PLEASE CAST YOUR VOTE.
YES. MEETING IS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.