CALL TO ORDER Announce the presence of a Quorum INVOCATION & PLEDGE OF ALLEGIANCE
• Presentation to Wylie Police Department Crossing Guards by the Wylie Citizen Police Academy Alumni Association • Girl Scout Silver Award – Sydney Farrow
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a nonagenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of November 12, 2019 Regular Meeting and November 12, 2019 Work Session of the Wylie City Council. (S. Storm, City Secretary) B. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of October 31, 2019. (S. Satterwhite, WEDC Director) C. Consider, and act upon, approval of a final plat for Torres Addition, establishing one lot on 0.331 acres, generally located on the northwest corner of Alanis Drive and Martinez Lane. (J. Haskins, Planning Manager) D. Consider, and act upon, a final plat of Woodbridge Centre Phase II, Lot 4R, Block A, being a replat of Lot 4A and 4B, Block A, located at 731 Woodbridge Parkway. (J. Haskins, Planning Manager) E. Consider, and act upon, the vendor application for the 1LT Robert F. Welch Run for Our Heroes Fundraiser 5k and Fun Run to be held at Founders Park on April 25, 2020. (R. Diaz, Parks & Recreation Director) F. Consider, and act upon, authorizing the Mayor to enter into an Interlocal Agreement with Collin County and the Rita and Truett Smith Public Library for library services for fiscal year 2019-2020 in the amount of $6,868.00. (R. Orozco, Library Director) G. Consider, and act upon, City of Wylie Monthly Revenue and Expenditure Report for October 31, 2019. (M. Beard, Finance Director) H. Consider, and act upon, City of Wylie Monthly Investment Report for October 31, 2019. (M. Beard, Finance Director) I. Consider, and act upon, Ordinance No. 2019-37 setting a date for a public hearing on February 11, 2020, to discuss and review updates to the Land Use Assumptions and Capital Improvements Plan. (T. Porter, Public Works Director) J. Consider, and act upon, the approval of the purchase of equipment and installation of equipment for Friendship and Kirby Parks from WeBuildFun Inc. in the amount of $97,915.00 through a cooperative purchasing contract with Buy Board, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) K. Consider, and act upon, the approval of the purchase of seven (7) Chevrolet Tahoe Police Pursuit Vehicles and in the estimated amount of $221,070 through an inter-local purchasing agreement with The Sheriffs’ Association of Texas, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) L. Consider, and act upon, the approval of the purchase of three (3) Chevrolet Silverado ¾ -T Trucks and one (1) Chevrolet 1-T Truck and in the estimated amount of $101,253.00 through an inter-local purchasing agreement with The Sheriffs’ Association of Texas, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager)
Consider, and act upon, the approval of Change Order No. 1 and Change Order No. 3 to contract #W2018-69-B Wylie Public Safety Building Remodel Project, in the amount of $147,461.00, with Pogue Construction Company and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager)
If during the course of the meeting covered by this notice, the City Council should determine that a closed or executive meeting or session of the City Council or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the City Council at the date, hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 – Private consultation with an attorney for the City. § 551.072 – Discussing purchase, exchange, lease or value of real property. § 551.074 – Discussing personnel or to hear complaints against personnel. § 551.087 – Discussing certain economic development matters. § 551.073 – Discussing prospective gift or donation to the City. § 551.076 – Discussing deployment of security personnel or devices or security audit. Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: Sec. 551.071. CONSULTATION WITH ATTORNEY; CLOSED MEETING. A governmental body may not conduct a private consultation with its attorney except: (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. • Update on the status of the NTMWD PUC rate case Sec. 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). • Deliberation regarding commercial or financial information that the WEDC has received from a business prospect and to discuss the offer of incentives for Project 2019-11e. Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on its negotiating position. • Discuss the pending sale of property located on 544 west of SH 78. • Consider the sale or acquisition of property located near Jackson Avenue and Oak Street. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session.
Consider authorizing the City Manager to sign a Development Agreement pending Annexation between the City of Wylie, Serene District Townhomes, Dba The District Townhome (Tract 1 Owner), The District Lifestyle LLC (Tracts 2 & 3 Owner), and The District Lifestyle II LLC (Tracts 4 & 5 Owner), for the development of a mixed-use master planned community. Located south of Alanis Drive and east of SH 78. (R. Ollie, Asst. City Manager) Executive Summary Tract 1 consisting of 4.79+ acres is situated in Wylie’s ETJ. The Agreement states that Tract 1 owner petitions for voluntary annexation of Tract 1 and to develop Tract 1 for townhome uses. In addition, owner of Tracts 2 & 3 and owner of Tracts 4 & 5 desire to develop approximately 11 acres for mixed use consisting of condos, apartments, and commercial/retail uses. Total acres 20.433+.
Hold a Public Hearing and consider, and act upon, a change in zoning from Community Retail (CR) to Planned Development - Community Retail (PD-CR), to allow for a Church / House of Worship Use on Lot 1, Block 1 of Wylie Shopping Village located at 701 South State Highway 78. (ZC 2019-14) (J. Haskins, Planning Manager) Executive Summary The applicant is requesting to rezone one lot of 4.709 acres located at 701 South State Highway 78 for a Church / House of Worship use.
Consider, and act upon, the award of RFQ #W2019-55-E for City Engineering Firm Plan Review Services; to Birkhoff, Hendricks & Carter LLP in the estimated annual amount of $100,000.00, and authorizing the City Manager to execute any and all necessary documents. (T. Porter, Public Works Director; G. Hayes, Purchasing Manager) Executive Summary Section 5 of the City Charter states that "the City Council, in consultation with the city manager, shall appoint a competent, duly qualified, registered and practicing professional engineer in the State of Texas who shall serve as city engineer." Additionally, the term "city engineer" in the Charter may refer to either an individual or firm.
Consider, and act upon, Resolution No. 2019-36(R) to accept a bid from Mulligan Foods RE 2 LLC’s for the purchase of real property owned by the City of Wylie and located at 802 N. Kirby, Wylie, TX in the amount of $1,045,440.00 as responsive to bid #W2019-134-B, and authorizing the City Manager to execute any and all necessary documents. (C. Holsted, City Manager; G. Hayes, Purchasing Manager) Executive Summary City and WEDC staff have been preparing two adjoining pieces of property (located at 802 N. Kirby, Wylie, TX) for redevelopment since 2015. The long term goal for these two (2) pieces of property has been for retail, personal services, office, medical, and flex space development.
Consider, and act upon, Ordinance No. 2019-38 amending Ordinance No. 2019-27 (2019-2020 Budget) for proposed budget amendments for fiscal year 2019-2020; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. (M. Beard, Finance Director) Executive Summary The Police Department would like to purchase Police Analytics Dashboard software from Brigade Management, Inc. The software would provide crime and incident analysis for the Police Department. The software agreement would be for two years at a total price of $22,000 which includes upgrades and support for the term of the agreement. After the initial two years, the software expense will become part of the base operating expenses. The software will be funded by the state seized fund balance of approximately $37,000, which is part of the restricted General Fund fund balance and is to be used for Police Department needs only. The restricted funds are not part of the unassigned General Fund balance used to calculate our required 30% fund balance.
Consider, and act upon, Ordinance No. 2019-39 amending Ordinance No. 2019-27 (2019-2020 Budget) for proposed budget amendments for fiscal year 2019-2020; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. (M. Beard, Finance Director) Executive Summary The Watch Guard Digital Video System was included in the budget as a lease and the principal and interest payment for the lease is included in the FY 2020 budget. The purchase is being paid for through a loan from Government Capital Corporation. The accounting rules for a loan are different than a lease and a budget amendment is required to show the budget for the purchase price in the expense accounts and the revenue from the loan proceeds in the revenue account (see Exhibit A). This amendment is budget neutral.
Consider, and act upon, a revised Preliminary Plat of Brookside Estates creating 61 residential lots and six HOA lots on 14.599 acres, generally located on Stone Road approximately 1900’ east of Kreymer Lane. (Jason Haskins, Planning Manager) Executive Summary On July 9, 2019 City Council approved with conditions, a preliminary plat for Brookside Estates. That preliminary plat, consisted of 68 residential lots on 14.599 acres. A condition Council imposed on the approval of the July 2019 preliminary plat was a requirement for each residential dwelling to include an automatic sprinkler system. This condition stemmed from the subdivision having only one access point. The applicant is requesting Council reconsider replacing that condition with a condition that a fire lane and access easement be required on the northeast of the property into the existing Grayhawk subdivision. The proposed language is included as note #13 on the revised preliminary plat.
Consider, and act upon, Resolution No. 2019-34(R) casting a vote for candidate(s) to the Board of Directors of the Rockwall Central Appraisal District for a two-year term beginning January 1, 2020. (S. Storm, City Secretary) Executive Summary The City of Wylie has 10 votes that they may cast for a candidate(s) to the Board of Directors of the Rockwall Central Appraisal District for a two-year term beginning January 1, 2020. There are currently five positions open on the board for expiring terms.
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. ADJOURNMENT
Dec 10, 2019 City Council
CALL TO ORDER Announce the presence of a Quorum INVOCATION & PLEDGE OF ALLEGIANCE
• Presentation to Wylie Police Department Crossing Guards by the Wylie Citizen Police Academy Alumni Association • Girl Scout Silver Award – Sydney Farrow
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a nonagenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of November 12, 2019 Regular Meeting and November 12, 2019 Work Session of the Wylie City Council. (S. Storm, City Secretary) B. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of October 31, 2019. (S. Satterwhite, WEDC Director) C. Consider, and act upon, approval of a final plat for Torres Addition, establishing one lot on 0.331 acres, generally located on the northwest corner of Alanis Drive and Martinez Lane. (J. Haskins, Planning Manager) D. Consider, and act upon, a final plat of Woodbridge Centre Phase II, Lot 4R, Block A, being a replat of Lot 4A and 4B, Block A, located at 731 Woodbridge Parkway. (J. Haskins, Planning Manager) E. Consider, and act upon, the vendor application for the 1LT Robert F. Welch Run for Our Heroes Fundraiser 5k and Fun Run to be held at Founders Park on April 25, 2020. (R. Diaz, Parks & Recreation Director) F. Consider, and act upon, authorizing the Mayor to enter into an Interlocal Agreement with Collin County and the Rita and Truett Smith Public Library for library services for fiscal year 2019-2020 in the amount of $6,868.00. (R. Orozco, Library Director) G. Consider, and act upon, City of Wylie Monthly Revenue and Expenditure Report for October 31, 2019. (M. Beard, Finance Director) H. Consider, and act upon, City of Wylie Monthly Investment Report for October 31, 2019. (M. Beard, Finance Director) I. Consider, and act upon, Ordinance No. 2019-37 setting a date for a public hearing on February 11, 2020, to discuss and review updates to the Land Use Assumptions and Capital Improvements Plan. (T. Porter, Public Works Director) J. Consider, and act upon, the approval of the purchase of equipment and installation of equipment for Friendship and Kirby Parks from WeBuildFun Inc. in the amount of $97,915.00 through a cooperative purchasing contract with Buy Board, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) K. Consider, and act upon, the approval of the purchase of seven (7) Chevrolet Tahoe Police Pursuit Vehicles and in the estimated amount of $221,070 through an inter-local purchasing agreement with The Sheriffs’ Association of Texas, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) L. Consider, and act upon, the approval of the purchase of three (3) Chevrolet Silverado ¾ -T Trucks and one (1) Chevrolet 1-T Truck and in the estimated amount of $101,253.00 through an inter-local purchasing agreement with The Sheriffs’ Association of Texas, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager)
Consider, and act upon, the approval of Change Order No. 1 and Change Order No. 3 to contract #W2018-69-B Wylie Public Safety Building Remodel Project, in the amount of $147,461.00, with Pogue Construction Company and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager)
If during the course of the meeting covered by this notice, the City Council should determine that a closed or executive meeting or session of the City Council or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the City Council at the date, hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 – Private consultation with an attorney for the City. § 551.072 – Discussing purchase, exchange, lease or value of real property. § 551.074 – Discussing personnel or to hear complaints against personnel. § 551.087 – Discussing certain economic development matters. § 551.073 – Discussing prospective gift or donation to the City. § 551.076 – Discussing deployment of security personnel or devices or security audit. Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: Sec. 551.071. CONSULTATION WITH ATTORNEY; CLOSED MEETING. A governmental body may not conduct a private consultation with its attorney except: (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. • Update on the status of the NTMWD PUC rate case Sec. 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). • Deliberation regarding commercial or financial information that the WEDC has received from a business prospect and to discuss the offer of incentives for Project 2019-11e. Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on its negotiating position. • Discuss the pending sale of property located on 544 west of SH 78. • Consider the sale or acquisition of property located near Jackson Avenue and Oak Street. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session.
Consider authorizing the City Manager to sign a Development Agreement pending Annexation between the City of Wylie, Serene District Townhomes, Dba The District Townhome (Tract 1 Owner), The District Lifestyle LLC (Tracts 2 & 3 Owner), and The District Lifestyle II LLC (Tracts 4 & 5 Owner), for the development of a mixed-use master planned community. Located south of Alanis Drive and east of SH 78. (R. Ollie, Asst. City Manager) Executive Summary Tract 1 consisting of 4.79+ acres is situated in Wylie’s ETJ. The Agreement states that Tract 1 owner petitions for voluntary annexation of Tract 1 and to develop Tract 1 for townhome uses. In addition, owner of Tracts 2 & 3 and owner of Tracts 4 & 5 desire to develop approximately 11 acres for mixed use consisting of condos, apartments, and commercial/retail uses. Total acres 20.433+.
Hold a Public Hearing and consider, and act upon, a change in zoning from Community Retail (CR) to Planned Development - Community Retail (PD-CR), to allow for a Church / House of Worship Use on Lot 1, Block 1 of Wylie Shopping Village located at 701 South State Highway 78. (ZC 2019-14) (J. Haskins, Planning Manager) Executive Summary The applicant is requesting to rezone one lot of 4.709 acres located at 701 South State Highway 78 for a Church / House of Worship use.
Consider, and act upon, the award of RFQ #W2019-55-E for City Engineering Firm Plan Review Services; to Birkhoff, Hendricks & Carter LLP in the estimated annual amount of $100,000.00, and authorizing the City Manager to execute any and all necessary documents. (T. Porter, Public Works Director; G. Hayes, Purchasing Manager) Executive Summary Section 5 of the City Charter states that "the City Council, in consultation with the city manager, shall appoint a competent, duly qualified, registered and practicing professional engineer in the State of Texas who shall serve as city engineer." Additionally, the term "city engineer" in the Charter may refer to either an individual or firm.
Consider, and act upon, Resolution No. 2019-36(R) to accept a bid from Mulligan Foods RE 2 LLC’s for the purchase of real property owned by the City of Wylie and located at 802 N. Kirby, Wylie, TX in the amount of $1,045,440.00 as responsive to bid #W2019-134-B, and authorizing the City Manager to execute any and all necessary documents. (C. Holsted, City Manager; G. Hayes, Purchasing Manager) Executive Summary City and WEDC staff have been preparing two adjoining pieces of property (located at 802 N. Kirby, Wylie, TX) for redevelopment since 2015. The long term goal for these two (2) pieces of property has been for retail, personal services, office, medical, and flex space development.
Consider, and act upon, Ordinance No. 2019-38 amending Ordinance No. 2019-27 (2019-2020 Budget) for proposed budget amendments for fiscal year 2019-2020; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. (M. Beard, Finance Director) Executive Summary The Police Department would like to purchase Police Analytics Dashboard software from Brigade Management, Inc. The software would provide crime and incident analysis for the Police Department. The software agreement would be for two years at a total price of $22,000 which includes upgrades and support for the term of the agreement. After the initial two years, the software expense will become part of the base operating expenses. The software will be funded by the state seized fund balance of approximately $37,000, which is part of the restricted General Fund fund balance and is to be used for Police Department needs only. The restricted funds are not part of the unassigned General Fund balance used to calculate our required 30% fund balance.
Consider, and act upon, Ordinance No. 2019-39 amending Ordinance No. 2019-27 (2019-2020 Budget) for proposed budget amendments for fiscal year 2019-2020; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. (M. Beard, Finance Director) Executive Summary The Watch Guard Digital Video System was included in the budget as a lease and the principal and interest payment for the lease is included in the FY 2020 budget. The purchase is being paid for through a loan from Government Capital Corporation. The accounting rules for a loan are different than a lease and a budget amendment is required to show the budget for the purchase price in the expense accounts and the revenue from the loan proceeds in the revenue account (see Exhibit A). This amendment is budget neutral.
Consider, and act upon, a revised Preliminary Plat of Brookside Estates creating 61 residential lots and six HOA lots on 14.599 acres, generally located on Stone Road approximately 1900’ east of Kreymer Lane. (Jason Haskins, Planning Manager) Executive Summary On July 9, 2019 City Council approved with conditions, a preliminary plat for Brookside Estates. That preliminary plat, consisted of 68 residential lots on 14.599 acres. A condition Council imposed on the approval of the July 2019 preliminary plat was a requirement for each residential dwelling to include an automatic sprinkler system. This condition stemmed from the subdivision having only one access point. The applicant is requesting Council reconsider replacing that condition with a condition that a fire lane and access easement be required on the northeast of the property into the existing Grayhawk subdivision. The proposed language is included as note #13 on the revised preliminary plat.
Consider, and act upon, Resolution No. 2019-34(R) casting a vote for candidate(s) to the Board of Directors of the Rockwall Central Appraisal District for a two-year term beginning January 1, 2020. (S. Storm, City Secretary) Executive Summary The City of Wylie has 10 votes that they may cast for a candidate(s) to the Board of Directors of the Rockwall Central Appraisal District for a two-year term beginning January 1, 2020. There are currently five positions open on the board for expiring terms.
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. ADJOURNMENT