CALL TO ORDER Announce the presence of a Quorum INVOCATION & PLEDGE OF ALLEGIANCE
• Wylie Way Students • Arbor Day Proclamation • Municipal Court Week November 4-8 • Presentation on Water Conservation – Keith Stephens
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a nonagenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of October 8, 2019 Regular Meeting and October 8, 2019 Work Session of the Wylie City Council. (S. Storm, City Secretary) B. Consider, and place on file, the City of Wylie Monthly Investment Report for September 30, 2019. (M. Beard, Finance Director) C. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for September 30, 2019. (M. Beard, Finance Director) D. Consider, and act upon, the award of bid #W2020-18-A for Fire Department Uniforms to Galls LLC and GT Distributors in the estimated annual amount of $50,000.00, and authorizing the City Manager to execute any and all necessary documents. (G. Hayes, Purchasing Manager) E. Consider, and act upon, Resolution No. 2019-28(R) authorizing the City Manager of the City of Wylie to enter into an interlocal cooperative purchasing agreement between the NCTCOG Share Cooperative and the City of Wylie for the use of procurement contracts. (G. Hayes, Purchasing Manager) F. Consider, and act upon, the award of a professional services project order (PSPO) #W2020- 14-E for the Traffic Signal Installation at the intersection of Woodbridge Parkway and Hensley Lane, and widening of Hensley Lane from Woodbridge Parkway to Hooper Road to Lee Engineering, LLC, in the amount of $54,500.00 and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) H. Consider, and act upon, the vendor application for the Wally Watkins Elementary Turkey Trot Fundraiser 5k and Fun Run to be held at Founders Park on November 28, 2019. (R. Diaz, Parks & Recreation Director) I. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of September 30, 2019. (S. Satterwhite, WEDC Director) J. Consider, and act upon, a Final Plat of Skyview Addition establishing one lot on 14.23 acres, generally located on Skyview Ct. approximately 300’ north of N. State Highway 78 in the City of Wylie’s Extraterritorial Jurisdiction (ETJ). (J. Haskins, Planning Manager) K. Consider, and act upon, Ordinance No. 2019-33 amending Ordinance No. 2019-27 (2019-2020 Budget) in the amount of $707,687.00 for proposed budget amendments for fiscal year 2019- 2020; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. (M. Beard, Finance Director)
Tabled from 09-24-2019 Remove from table and consider Consider authorizing the City Manager to sign a Development Agreement pending Annexation between the City of Wylie, Serene District Townhomes, Dba The District Townhome (Tract 1 Owner), The District Lifestyle LLC (Tracts 2 & 3 Owner), and The District Lifestyle II LLC (Tracts 4 & 5 Owner), for the development of a mixed-use master planned community. Located south of Alanis Drive and east of SH 78. (R. Ollie, Asst. City Manager) Executive Summary Tract 1 consisting of 4.79+ acres is situated in Wylie’s ETJ. The Agreement states that Tract 1 Owner petitions for voluntary annexation of Tract 1 and to develop Tract 1 for townhome uses. In addition, owner of Tracts 2 & 3 and owner of Tracts 4 & 5 desire to develop approximately 11 acres for mixed use consisting of condos, apartments, and commercial/retail uses. Total acres 20.433+.
Hold a Public Hearing to consider, and act upon, an amendment to the City of Wylie Zoning Ordinance No. 2006-04, Section 5.1 (Land Use Charts) and Section 5.2 (Listed Uses) as they relate to allowed uses within the Neighborhood Services (NS) Zoning District (ZC 2019-13). (J. Haskins, Planning Manager) Executive Summary On August 13, 2019 Planning Staff and City Council held a work session to discuss multi-family (MF) uses in Neighborhood Services (NS). At the conclusion of that work session, Staff was directed to examine the possibility of removing multi-family uses from the NS district.
Consider, and act upon, the award of Phase 1 of RFQ #W2019-92-E for an Energy Savings Performance Contract for a Comprehensive Water and Energy Efficiency Program to Johnson Controls LLC, and authorizing the City Manager to execute any and all necessary documents. (G. Hayes, Purchasing Manager; T. Porter, Public Works Director) Executive Summary The City’s current Automated Meter Reading (AMR) system was implemented in 2005-2006, and requires City staff to drive and collect meter reads once a month. The industry is now moving towards “Smart City” environments to improve the lives of citizens and businesses in the areas of water and energy efficiency programs including Advanced Metering Infrastructure (AMI) systems. AMI allows for the transmission of near real-time data to give residents and business owners the ability to manage water usage. During a work session on February 26, 2019 Council was given a brief presentation by Jones/Carter Engineering on AMI and the advantages/disadvantages of using Performance Contracting as a source of funding for the project. Direction from Council was to proceed with an Energy Savings Performance Contract (ESPC) process.
Consider, and act upon, Ordinance No. 2019-34 amending Ordinance No. 2019-27 (2019-2020 Budget) for proposed budget amendments for fiscal year 2019-2020; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. (M. Beard, Finance Director) Executive Summary A sprinkler head at the Wylie Recreation Center was broken causing water damage to the gym floor. Blackmon Mooring was called out for water mitigation immediately and TML was contacted regarding the insurance claim. The company that put in the original floor is Ponder Flooring and a quote to replace the floor is $134,674. TML obtained an additional quote for comparison and agreed to pay the $134,674 less our deductible of $5,000.
Consider, and act upon, the approval of the purchase of Floor Repairs from Ponder Company Inc. in the estimated amount of $142,674.00 through a cooperative purchasing contract with Buy Board Cooperative Purchasing, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) Executive Summary On September 16, 2019 a sprinkler head was impacted resulting in water damage to the gymnasium floor. Staff responded and immediately began remediation efforts to dry and preserve the flooring, and a claim was filed with TML-IRP. In working closely with remediation company, Ponder Company (the original installers of the floor), and our assigned insurance adjustor, all parties came to the same conclusion that the floor had sustained significant damages. On behalf of TML-IRP, the adjustor obtained quotes from qualified flooring vendors and deemed Ponder Company as the lowest qualified bid. Repairs will include a partial replacement of the sub-flooring, the maple wood flooring and game lines, and sealants.
Consider, and act upon, Ordinance No. 2019-35 updating the Capital Improvements Plan and Thoroughfare Impact Fees to be assessed by the City of Wylie. (T. Porter, Public Works Director) Executive Summary On October 8, 2019, Council held a public hearing to discuss and review updates to the Capital Improvement Plan, and Water, Wastewater and Thoroughfare Impact Fess. Chapter 395 of the Texas Local Government Code outlines the process and procedures for approving and updating impact fees. The Capital Improvements Plan identifies the projects necessary to serve the projected population over the next ten years and is based on the recently approved Thoroughfare Plan. At the hearing council recommended that the impact fees be updated. Council recommended that the Thoroughfare Impact Fees be adjusted in the amount of $914.00 per service unit for the west zone and $2,316.50 per service unit for the east zone
Consider, and act upon, Ordinance No. 2019-32 updating the Capital Improvements Plan and the Water and Sanitary Sewer Impact Fees to be assessed by the City of Wylie. (T. Porter, Public Works Director)
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. ADJOURNMENT
Oct 22, 2019 City Council
CALL TO ORDER Announce the presence of a Quorum INVOCATION & PLEDGE OF ALLEGIANCE
• Wylie Way Students • Arbor Day Proclamation • Municipal Court Week November 4-8 • Presentation on Water Conservation – Keith Stephens
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a nonagenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of October 8, 2019 Regular Meeting and October 8, 2019 Work Session of the Wylie City Council. (S. Storm, City Secretary) B. Consider, and place on file, the City of Wylie Monthly Investment Report for September 30, 2019. (M. Beard, Finance Director) C. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for September 30, 2019. (M. Beard, Finance Director) D. Consider, and act upon, the award of bid #W2020-18-A for Fire Department Uniforms to Galls LLC and GT Distributors in the estimated annual amount of $50,000.00, and authorizing the City Manager to execute any and all necessary documents. (G. Hayes, Purchasing Manager) E. Consider, and act upon, Resolution No. 2019-28(R) authorizing the City Manager of the City of Wylie to enter into an interlocal cooperative purchasing agreement between the NCTCOG Share Cooperative and the City of Wylie for the use of procurement contracts. (G. Hayes, Purchasing Manager) F. Consider, and act upon, the award of a professional services project order (PSPO) #W2020- 14-E for the Traffic Signal Installation at the intersection of Woodbridge Parkway and Hensley Lane, and widening of Hensley Lane from Woodbridge Parkway to Hooper Road to Lee Engineering, LLC, in the amount of $54,500.00 and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) H. Consider, and act upon, the vendor application for the Wally Watkins Elementary Turkey Trot Fundraiser 5k and Fun Run to be held at Founders Park on November 28, 2019. (R. Diaz, Parks & Recreation Director) I. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of September 30, 2019. (S. Satterwhite, WEDC Director) J. Consider, and act upon, a Final Plat of Skyview Addition establishing one lot on 14.23 acres, generally located on Skyview Ct. approximately 300’ north of N. State Highway 78 in the City of Wylie’s Extraterritorial Jurisdiction (ETJ). (J. Haskins, Planning Manager) K. Consider, and act upon, Ordinance No. 2019-33 amending Ordinance No. 2019-27 (2019-2020 Budget) in the amount of $707,687.00 for proposed budget amendments for fiscal year 2019- 2020; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. (M. Beard, Finance Director)
Tabled from 09-24-2019 Remove from table and consider Consider authorizing the City Manager to sign a Development Agreement pending Annexation between the City of Wylie, Serene District Townhomes, Dba The District Townhome (Tract 1 Owner), The District Lifestyle LLC (Tracts 2 & 3 Owner), and The District Lifestyle II LLC (Tracts 4 & 5 Owner), for the development of a mixed-use master planned community. Located south of Alanis Drive and east of SH 78. (R. Ollie, Asst. City Manager) Executive Summary Tract 1 consisting of 4.79+ acres is situated in Wylie’s ETJ. The Agreement states that Tract 1 Owner petitions for voluntary annexation of Tract 1 and to develop Tract 1 for townhome uses. In addition, owner of Tracts 2 & 3 and owner of Tracts 4 & 5 desire to develop approximately 11 acres for mixed use consisting of condos, apartments, and commercial/retail uses. Total acres 20.433+.
Hold a Public Hearing to consider, and act upon, an amendment to the City of Wylie Zoning Ordinance No. 2006-04, Section 5.1 (Land Use Charts) and Section 5.2 (Listed Uses) as they relate to allowed uses within the Neighborhood Services (NS) Zoning District (ZC 2019-13). (J. Haskins, Planning Manager) Executive Summary On August 13, 2019 Planning Staff and City Council held a work session to discuss multi-family (MF) uses in Neighborhood Services (NS). At the conclusion of that work session, Staff was directed to examine the possibility of removing multi-family uses from the NS district.
Consider, and act upon, the award of Phase 1 of RFQ #W2019-92-E for an Energy Savings Performance Contract for a Comprehensive Water and Energy Efficiency Program to Johnson Controls LLC, and authorizing the City Manager to execute any and all necessary documents. (G. Hayes, Purchasing Manager; T. Porter, Public Works Director) Executive Summary The City’s current Automated Meter Reading (AMR) system was implemented in 2005-2006, and requires City staff to drive and collect meter reads once a month. The industry is now moving towards “Smart City” environments to improve the lives of citizens and businesses in the areas of water and energy efficiency programs including Advanced Metering Infrastructure (AMI) systems. AMI allows for the transmission of near real-time data to give residents and business owners the ability to manage water usage. During a work session on February 26, 2019 Council was given a brief presentation by Jones/Carter Engineering on AMI and the advantages/disadvantages of using Performance Contracting as a source of funding for the project. Direction from Council was to proceed with an Energy Savings Performance Contract (ESPC) process.
Consider, and act upon, Ordinance No. 2019-34 amending Ordinance No. 2019-27 (2019-2020 Budget) for proposed budget amendments for fiscal year 2019-2020; providing for repealing, savings and severability clauses; and providing an effective date of this ordinance. (M. Beard, Finance Director) Executive Summary A sprinkler head at the Wylie Recreation Center was broken causing water damage to the gym floor. Blackmon Mooring was called out for water mitigation immediately and TML was contacted regarding the insurance claim. The company that put in the original floor is Ponder Flooring and a quote to replace the floor is $134,674. TML obtained an additional quote for comparison and agreed to pay the $134,674 less our deductible of $5,000.
Consider, and act upon, the approval of the purchase of Floor Repairs from Ponder Company Inc. in the estimated amount of $142,674.00 through a cooperative purchasing contract with Buy Board Cooperative Purchasing, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Manager) Executive Summary On September 16, 2019 a sprinkler head was impacted resulting in water damage to the gymnasium floor. Staff responded and immediately began remediation efforts to dry and preserve the flooring, and a claim was filed with TML-IRP. In working closely with remediation company, Ponder Company (the original installers of the floor), and our assigned insurance adjustor, all parties came to the same conclusion that the floor had sustained significant damages. On behalf of TML-IRP, the adjustor obtained quotes from qualified flooring vendors and deemed Ponder Company as the lowest qualified bid. Repairs will include a partial replacement of the sub-flooring, the maple wood flooring and game lines, and sealants.
Consider, and act upon, Ordinance No. 2019-35 updating the Capital Improvements Plan and Thoroughfare Impact Fees to be assessed by the City of Wylie. (T. Porter, Public Works Director) Executive Summary On October 8, 2019, Council held a public hearing to discuss and review updates to the Capital Improvement Plan, and Water, Wastewater and Thoroughfare Impact Fess. Chapter 395 of the Texas Local Government Code outlines the process and procedures for approving and updating impact fees. The Capital Improvements Plan identifies the projects necessary to serve the projected population over the next ten years and is based on the recently approved Thoroughfare Plan. At the hearing council recommended that the impact fees be updated. Council recommended that the Thoroughfare Impact Fees be adjusted in the amount of $914.00 per service unit for the west zone and $2,316.50 per service unit for the east zone
Consider, and act upon, Ordinance No. 2019-32 updating the Capital Improvements Plan and the Water and Sanitary Sewer Impact Fees to be assessed by the City of Wylie. (T. Porter, Public Works Director)
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. ADJOURNMENT