CALL TO ORDER Announce the presence of a Quorum INVOCATION & PLEDGE OF ALLEGIANCE
PRESENTATIONS • Wylie Way Students (E. Hogue, Mayor) • Presentation to Wylie Heat Special Olympics by Wylie PD & FD. • Presentation to the Wylie Police Department from the Dallas Magic Club • Employee Milestone Anniversaries (L. Fagerstrom, Human Resources Manager) • Presentation by Matthew Freeman, Director of the North Texas Chapter of the Texas Court Clerks Association and Court Administrator for the City of Frisco to Lisa Davis for achieving Level III Certified Municipal Court Clerk (CMCC), the highest level of achievement for clerk certification in Texas. • Proclamation: Homeless Awareness Week (E. Hogue, Mayor)
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of October 25, 2016 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2016-27 amending Planned Development 2013-37-Single Family District (PD2013-37-SF) to allow for a 5’ rear encroachment on approximately 350 acres, generally located east of Sachse Road/Ballard Ave. and south of Pleasant Valley Road. ZC2016-12 (R. Ollie, Development Services Director) C. Consider, and act upon, approval of a Preliminary Plat for Dominion of Pleasant Valley, Phase 2. The Plat will create 212 single family residential lots and multiple open space areas on 62.142 acres and dedicate the necessary rights-of way and parkland dedication. Subject property generally located at the southeast corner of Sachse Road and Pleasant Valley Road. (R. Ollie, Development Services Director) D. Consider, and act upon, approval of a Final Plat for New Haven at Wylie Addition, creating one lot on 3.126 acres, generally located on the northeast corner of Brown Street and Westgate Way. (R. Ollie, Development Services Director) E. Consider, and act upon, approval of a Final Plat for two single family lots on 6.398 acres within Wylie’s ETJ generally located on Bozman Road between Stone Road and Troy Road. (R. Ollie, Development Services Director) F. Consider, and act upon, approval of a Final Plat for Kreymer Estates Phase 4, developing 78 of lots, generally located south of east Brown Street and west of W.A. Allen Boulevard. (R. Ollie, Development Services Director) G. Consider, and act upon, Resolution No. 2016-27(R) authorizing the City Manager to execute an Interlocal Agreement for Communications Center and Dispatch Services between the Branch Fire Department and the City of Wylie. (B. Parker, Fire Chief) H. Consider, and act upon, the approval of the purchase of a Responder Rescue Apparatus from Maintainer Custom Bodies Inc. in the estimated amount of $179,209.13 through a cooperative purchasing contract with The Houston-Galveston Area Council (H-GAC), and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) I. Consider, and act upon, the approval of the purchase of a Focus 3D Imaging System from FARO Technologies Inc. through a cooperative purchasing contract with the State of Texas Multiple Award Schedule (TxMAS) program in the amount of $71,669.00, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) J. Consider, and act upon, the approval of the purchase of a storage area network, license, software and support from CDW-G LLC, in the amount of $77,478.36 through a State of Texas Department of Information Resources (DIR) contract, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) K. Consider, and act upon, approval of Resolution No. 2016-28(R) authorizing the City Manager to execute a release of easement for a sanitary sewer easement located on the property at 2205 East Stone Road. (C. Holsted, Asst. City Manager) L. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of September 30, 2016. (S. Satterwhite, WEDC Director) M. Consider, and act upon, Resolution No. 2016-29(R) authorizing Mayor Eric Hogue to act on behalf of the City of Wylie and sign all closing documents related to the donation of a 43.683 acre tract of land to Collin College, further described as Lot 2, Wylie Civic Center Addition; and providing for an effective date. (M. Manson, City Manager)
REGULAR AGENDA Tabled from 10-25-2016 Remove from table and consider Consider, and act upon, Ordinance No. 2016-18 authorizing the annexation of approximately 5.23 acres of land situated in the Francisco De La Pina Survey, Abstract No. A0688, Tract 126, Collin County, Texas, located 1023 Kreymer Lane (1023 Private Road 5259).2016-02A (R. Ollie, Development Services Director) Executive Summary The subject tract is contiguous to existing city limits on the northern side, while properties to the south, east and west are within unincorporated Collin County.
Tabled from 10-25-2016 Remove from table and consider Consider, and act upon, Ordinance No. 2016-26 authorizing the annexation of 4.165 acres of land situated in the R.D. Newman Survey, Abstract No. 660, Collin County, Texas, located at 2701 Hwy 78. Executive Summary This annexation is at the request of the property owner and applicant of a 4.165 acre tract. The subject tract is contiguous to existing city limits on the north, east and south sides, while properties to west are within the jurisdiction of Sachse.
Consider, and act upon, Ordinance No. 2016-28 amending Chapter 74 Offenses And Miscellaneous Provisions, Adding Article XI – Smoking Regulations, providing for a penalty for the violation of this ordinance; providing for repealing, savings and severability clauses; providing for an effective date of this ordinance; and providing for the publication of the caption hereof. (R. Ollie, Development Services Director) Executive Summary At its work session held February 9, 2016, the City Council directed Staff to draft an ordinance that would put into place requirements that govern the circulation of air flow in restaurants that choose to allow smoking. All new food service establishments must declare whether it will allow smoking within the facility. If smoking is allowed, it must dedicate separate smoking and non-smoking areas. Declared smoking areas shall install Designated Smoking Area Independent Ventilation systems (DSAIV) as a method to prevent the movement of smoke from designated areas to nonsmoking areas.
Consider, and act upon, Resolution No. 2016-30(R) authorizing and approving WEDC Resolution 2016-01 (R) adopted by the Board of Directors of the Wylie Economic Development Corporation authorizing a loan in the aggregate amount of $2,000,000 from The American National Bank of Texas and pledging the ½ cent sales tax for economic development as collateral to secure the repayment of said loan. (S. Satterwhite, WEDC Director) Executive Summary The WEDC Board of Directors met on October 28, 2016 and approved the attached Resolution which authorizes the borrowing of $2,000,000 from The American National Bank of Texas and the pledging of the WEDC ½ cent sales tax for economic development as collateral for the repayment of the same. The loan proceeds will be used to fund the purchase of 4.79-acres from Dallas Whirlpools, Ltd.
Consider, and act upon, Ordinance No. 2016-, an Ordinance of the City Council of the City of Wylie, Texas, amending Wylie’s Code of Ordinances, Ordinance no. 2005-07, as amended, Appendix C (Wylie Comprehensive Fee Schedule), Section I (Water and Sewer Fees), Subsection O (Penalty) and Section 2-3 (Fee for using credit/debit card to purchase city services) of Article 1 (in general) of Chapter 2 (administration) to remove provisions requiring the assessment of a fee for the processing of a payment by credit or debit card and the assessment of a fee for the acceptance of such payment online; authorizing the acceptance of payment by credit or debit card of fees, fines, court costs or other charges and authorizing the collection of a service charge if, for any reason, a payment by credit or debit card is not honored; providing for a penalty for the violation of this ordinance; providing for repealing, savings and severability clauses; providing for an effective date of this ordinance; and providing for the publication of the caption of this Ordinance. (L. Bantz, Finance Director) Executive Summary To provide a better service level for our utility billing and municipal court customers, Staff is proposing the City Council consider implementing an advanced account access and online payment system. The current utility billing online access only allows a customer to submit a payment and they must know the dollar amount to pay. The new online system would allow utility billing customers to see current amount owed in addition to prior account history of water usage, charges and payments and usage graphs. The court does not currently accept online payments. The additional services included for those customers would enable them to make certain payments online. Examples are attached showing the new information that would be available for our customers to access if this is implemented.
Consider, and act upon, Resolution No. 2016-31(R) of the City Council of the City of Wylie, Texas, authorizing the purchase of EMONEY® Credit & Debit processing services from ETS Corporation for the Utility Billing and Courts departments, as a sole source purchase in the estimated annual amount of $80,000 and authorizing the City Manager to execute any necessary documents. (G. Hayes. Purchasing) Executive Summary As internet technology, security and ease of use becomes more prevalent for Wylie citizens, the Finance Department has been planning for the expansion of payment services for the Utility Billing and Courts Departments. The expansion methodology must provide a seamless interface with the City’s financial system (Incode) and its banking partner (JP Morgan Chase), as well as provide easy to use screens for citizens. After researching companies approved by Incode, Staff selected ETS Corporation, the sole source provider of EMONEY® Credit & Debit processing services, as providing the best fit and solution.
Consider, and act upon, the resignation of Mitch Herzog and the appointment of new board member to the Wylie Economic Development Corporation Board of Directors to fill a vacant seat for a term beginning November 1, 2016 and ending June 30, 2019. (C. Ehrlich, City Secretary) Executive Summary During the 2016 Boards and Commissions interview process, applicants not appointed to a board were retained for further consideration, should a vacancy occur. During the 2016 interviews Bryan Brokaw requested, as his first choice, to be placed on the Wylie Economic Development Corporation Board of Directors. Mr. Brokaw has all the qualifications to serve on the board and has been contacted and is willing to serve.
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. ADJOURNMENT
Nov 14, 2016 City Council
CALL TO ORDER Announce the presence of a Quorum INVOCATION & PLEDGE OF ALLEGIANCE
PRESENTATIONS • Wylie Way Students (E. Hogue, Mayor) • Presentation to Wylie Heat Special Olympics by Wylie PD & FD. • Presentation to the Wylie Police Department from the Dallas Magic Club • Employee Milestone Anniversaries (L. Fagerstrom, Human Resources Manager) • Presentation by Matthew Freeman, Director of the North Texas Chapter of the Texas Court Clerks Association and Court Administrator for the City of Frisco to Lisa Davis for achieving Level III Certified Municipal Court Clerk (CMCC), the highest level of achievement for clerk certification in Texas. • Proclamation: Homeless Awareness Week (E. Hogue, Mayor)
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of October 25, 2016 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2016-27 amending Planned Development 2013-37-Single Family District (PD2013-37-SF) to allow for a 5’ rear encroachment on approximately 350 acres, generally located east of Sachse Road/Ballard Ave. and south of Pleasant Valley Road. ZC2016-12 (R. Ollie, Development Services Director) C. Consider, and act upon, approval of a Preliminary Plat for Dominion of Pleasant Valley, Phase 2. The Plat will create 212 single family residential lots and multiple open space areas on 62.142 acres and dedicate the necessary rights-of way and parkland dedication. Subject property generally located at the southeast corner of Sachse Road and Pleasant Valley Road. (R. Ollie, Development Services Director) D. Consider, and act upon, approval of a Final Plat for New Haven at Wylie Addition, creating one lot on 3.126 acres, generally located on the northeast corner of Brown Street and Westgate Way. (R. Ollie, Development Services Director) E. Consider, and act upon, approval of a Final Plat for two single family lots on 6.398 acres within Wylie’s ETJ generally located on Bozman Road between Stone Road and Troy Road. (R. Ollie, Development Services Director) F. Consider, and act upon, approval of a Final Plat for Kreymer Estates Phase 4, developing 78 of lots, generally located south of east Brown Street and west of W.A. Allen Boulevard. (R. Ollie, Development Services Director) G. Consider, and act upon, Resolution No. 2016-27(R) authorizing the City Manager to execute an Interlocal Agreement for Communications Center and Dispatch Services between the Branch Fire Department and the City of Wylie. (B. Parker, Fire Chief) H. Consider, and act upon, the approval of the purchase of a Responder Rescue Apparatus from Maintainer Custom Bodies Inc. in the estimated amount of $179,209.13 through a cooperative purchasing contract with The Houston-Galveston Area Council (H-GAC), and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) I. Consider, and act upon, the approval of the purchase of a Focus 3D Imaging System from FARO Technologies Inc. through a cooperative purchasing contract with the State of Texas Multiple Award Schedule (TxMAS) program in the amount of $71,669.00, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) J. Consider, and act upon, the approval of the purchase of a storage area network, license, software and support from CDW-G LLC, in the amount of $77,478.36 through a State of Texas Department of Information Resources (DIR) contract, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) K. Consider, and act upon, approval of Resolution No. 2016-28(R) authorizing the City Manager to execute a release of easement for a sanitary sewer easement located on the property at 2205 East Stone Road. (C. Holsted, Asst. City Manager) L. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of September 30, 2016. (S. Satterwhite, WEDC Director) M. Consider, and act upon, Resolution No. 2016-29(R) authorizing Mayor Eric Hogue to act on behalf of the City of Wylie and sign all closing documents related to the donation of a 43.683 acre tract of land to Collin College, further described as Lot 2, Wylie Civic Center Addition; and providing for an effective date. (M. Manson, City Manager)
REGULAR AGENDA Tabled from 10-25-2016 Remove from table and consider Consider, and act upon, Ordinance No. 2016-18 authorizing the annexation of approximately 5.23 acres of land situated in the Francisco De La Pina Survey, Abstract No. A0688, Tract 126, Collin County, Texas, located 1023 Kreymer Lane (1023 Private Road 5259).2016-02A (R. Ollie, Development Services Director) Executive Summary The subject tract is contiguous to existing city limits on the northern side, while properties to the south, east and west are within unincorporated Collin County.
Tabled from 10-25-2016 Remove from table and consider Consider, and act upon, Ordinance No. 2016-26 authorizing the annexation of 4.165 acres of land situated in the R.D. Newman Survey, Abstract No. 660, Collin County, Texas, located at 2701 Hwy 78. Executive Summary This annexation is at the request of the property owner and applicant of a 4.165 acre tract. The subject tract is contiguous to existing city limits on the north, east and south sides, while properties to west are within the jurisdiction of Sachse.
Consider, and act upon, Ordinance No. 2016-28 amending Chapter 74 Offenses And Miscellaneous Provisions, Adding Article XI – Smoking Regulations, providing for a penalty for the violation of this ordinance; providing for repealing, savings and severability clauses; providing for an effective date of this ordinance; and providing for the publication of the caption hereof. (R. Ollie, Development Services Director) Executive Summary At its work session held February 9, 2016, the City Council directed Staff to draft an ordinance that would put into place requirements that govern the circulation of air flow in restaurants that choose to allow smoking. All new food service establishments must declare whether it will allow smoking within the facility. If smoking is allowed, it must dedicate separate smoking and non-smoking areas. Declared smoking areas shall install Designated Smoking Area Independent Ventilation systems (DSAIV) as a method to prevent the movement of smoke from designated areas to nonsmoking areas.
Consider, and act upon, Resolution No. 2016-30(R) authorizing and approving WEDC Resolution 2016-01 (R) adopted by the Board of Directors of the Wylie Economic Development Corporation authorizing a loan in the aggregate amount of $2,000,000 from The American National Bank of Texas and pledging the ½ cent sales tax for economic development as collateral to secure the repayment of said loan. (S. Satterwhite, WEDC Director) Executive Summary The WEDC Board of Directors met on October 28, 2016 and approved the attached Resolution which authorizes the borrowing of $2,000,000 from The American National Bank of Texas and the pledging of the WEDC ½ cent sales tax for economic development as collateral for the repayment of the same. The loan proceeds will be used to fund the purchase of 4.79-acres from Dallas Whirlpools, Ltd.
Consider, and act upon, Ordinance No. 2016-, an Ordinance of the City Council of the City of Wylie, Texas, amending Wylie’s Code of Ordinances, Ordinance no. 2005-07, as amended, Appendix C (Wylie Comprehensive Fee Schedule), Section I (Water and Sewer Fees), Subsection O (Penalty) and Section 2-3 (Fee for using credit/debit card to purchase city services) of Article 1 (in general) of Chapter 2 (administration) to remove provisions requiring the assessment of a fee for the processing of a payment by credit or debit card and the assessment of a fee for the acceptance of such payment online; authorizing the acceptance of payment by credit or debit card of fees, fines, court costs or other charges and authorizing the collection of a service charge if, for any reason, a payment by credit or debit card is not honored; providing for a penalty for the violation of this ordinance; providing for repealing, savings and severability clauses; providing for an effective date of this ordinance; and providing for the publication of the caption of this Ordinance. (L. Bantz, Finance Director) Executive Summary To provide a better service level for our utility billing and municipal court customers, Staff is proposing the City Council consider implementing an advanced account access and online payment system. The current utility billing online access only allows a customer to submit a payment and they must know the dollar amount to pay. The new online system would allow utility billing customers to see current amount owed in addition to prior account history of water usage, charges and payments and usage graphs. The court does not currently accept online payments. The additional services included for those customers would enable them to make certain payments online. Examples are attached showing the new information that would be available for our customers to access if this is implemented.
Consider, and act upon, Resolution No. 2016-31(R) of the City Council of the City of Wylie, Texas, authorizing the purchase of EMONEY® Credit & Debit processing services from ETS Corporation for the Utility Billing and Courts departments, as a sole source purchase in the estimated annual amount of $80,000 and authorizing the City Manager to execute any necessary documents. (G. Hayes. Purchasing) Executive Summary As internet technology, security and ease of use becomes more prevalent for Wylie citizens, the Finance Department has been planning for the expansion of payment services for the Utility Billing and Courts Departments. The expansion methodology must provide a seamless interface with the City’s financial system (Incode) and its banking partner (JP Morgan Chase), as well as provide easy to use screens for citizens. After researching companies approved by Incode, Staff selected ETS Corporation, the sole source provider of EMONEY® Credit & Debit processing services, as providing the best fit and solution.
Consider, and act upon, the resignation of Mitch Herzog and the appointment of new board member to the Wylie Economic Development Corporation Board of Directors to fill a vacant seat for a term beginning November 1, 2016 and ending June 30, 2019. (C. Ehrlich, City Secretary) Executive Summary During the 2016 Boards and Commissions interview process, applicants not appointed to a board were retained for further consideration, should a vacancy occur. During the 2016 interviews Bryan Brokaw requested, as his first choice, to be placed on the Wylie Economic Development Corporation Board of Directors. Mr. Brokaw has all the qualifications to serve on the board and has been contacted and is willing to serve.
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. ADJOURNMENT