CALL TO ORDER Announce the presence of a Quorum INVOCATION & PLEDGE OF ALLEGIANCE
Presentation to the City of a donation of $13,370.49 from the Wylie Advocates for Senior Activities (WASA) as a contribution toward the purchase of an intercom system for the Wylie Senior Recreation Center. (R. Diaz, Parks and Recreation Superintendent) Proclamation declaring the week of February 15th – Wylie ISD Education Foundation Week
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider and act upon, approval of the Minutes of January 12, 2016 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider and act upon, Resolution No. 2016-02(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall Counties, Texas, ordering the General Election to be administered by the Collin County Elections Administrator and the City of Wylie on May 7, 2016, for the purpose of electing the positions of two (2) members (Place 1 and Place 3) of the Wylie City Council, to hold office for a period of three (3) years; Designating locations of polling places; Designating filing deadlines; Ordering Notices of Election to be given as prescribed by law in connection with such election. (C. Ehrlich, City Secretary) C. Consider and act upon, Resolution No. 2016-03(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall Counties, Texas, appointing election officials for the General Election on May 7, 2016, for the purpose of electing the positions of two (2) members (Place 1 and Place 3) of the Wylie City Council. (C. Ehrlich, City Secretary) D. Consider and act upon, approval of a Final Plat creating 57 single family residential lots and 3 open space lots on 28.019 acres for the Braddock Place Phase 5 Subdivision, generally located west of FM 544 at the Vinson/County Line road split. (R. Ollie, Development Services Director) F. Consider and act upon, a motion to approve Resolution No.2016-04(R) of the City Council of the City of Wylie, Texas, authorizing the Texas Coalition for Affordable Power, Inc. (TCAP) to negotiate an electric supply agreement for five years for deliveries of electricity effective January 1, 2018; authorizing TCAP to act as an agent on behalf of the City to enter into a contract for electricity: Authorizing Mindy Manson or Jeff Butters to execute an electric supply agreement for the deliveries of electricity effective January 1, 2018 and committing to budget for energy purchases in 2018 through 2022 and to honor the City’s commitments to purchase power for its electrical needs in 2018 through 2022 through TCAP. (J. Butters, Asst. City Manager) G. Consider and place on file, the City of Wylie Monthly Investment Report for December 31, 2015. (L. Bantz, Finance Director) H. Consider and place on file, the City of Wylie Monthly Revenue and Expenditure Report for December 31, 2015. (L. Bantz, Finance Director) I. Consider and act upon, the request from the Run for Heroes Event for a vendor fair at Olde City Park on April 2, 2016, with rain date of April 9, 2016. (R. Diaz, Parks & Recreation Superintendent) K. Consider and place on file, the Animal Shelter Advisory Board report to City Council regarding the meeting held on January 13, 2016. (S. Patton, Animal Control Supervisor)
Consider and act upon, a motion to approve Ordinance No.2016-01 an Ordinance of the City Council of the City of Wylie, Texas, amending Wylie’s Code of Ordinances, Ordinance No. 2005-07, as amended, adding article VII (Municipal Setting Designations) to chapter 42 (Environment); Providing for Municipal Setting Designations to prohibit the use of groundwater in designated areas; amending the Code of Ordinances to add Section XIII (MSD Application Fee) of Appendix C (Wylie Comprehensive Fee Schedule) for the purpose of establishing an MSD Application Fee; Providing a penalty clause, savings/repealing clause, severability clause and an effective date; and providing for the publication of the caption hereof. (J. Butters, Asst. City Manager)
Consider and act upon, approval of Ordinance 2016-02 establishing the maximum speed limits on East Brown Street proceeding from SH 78 to WA Allen Boulevard. (C. Holsted, City Engineer)
Hold the 2nd Public Hearing for the annexation of an approximate 1.207 mile segment of Pleasant Valley Road from Elm Grove to the Dallas County Line. 2016-01A (R. Ollie, Development Services Director) Executive Summary This annexation is at the request of Dallas County and defined as Orphan Roads. Orphan Roads are all or part of a street or road right-of-way, which is outside the incorporated limits of a municipality (or municipalities) and the incorporated area of the municipality (or municipalities) abuts or extends into the right-of-way. These roadway segments have, in effect, been “orphaned” by the abutting city (or cities) that they serve in that they have been left unincorporated.
Hold a Public Hearing and consider, and act upon, approval of a Replat for Arbor Acres, Block A, Lot 1R-2, to create one commercial lot on 2.077 acres, located at 16 Steel Road. (R. Ollie, Development Services Director) Executive Summary The property totals 2.077 acres and will create one commercial lot. A portion of the subject property is zoned PD2011-10-1 while the remaining portion is zoned Light Industrial.
Consider and act upon, the acceptance of the resignation of William Hiney and to appoint a new member to the Zoning Board of Adjustment for the unexpired term of June 2014 to June 2016 (R. Ollie, Development Services Director) Executive Summary Staff is requesting the appointment of a new Zoning Board of Adjustment member to replace Mr. William Hiney, who has recently resigned his position as of January 18, 2016 (letter attached).
Consider and act upon, acceptance of the Comprehensive Annual Financial Report (CAFR) for FY 2014-2015 after a presentation by the audit firm of Weaver L.L.P. (L. Bantz, Finance Director) Executive Summary The City Charter in Article VII, Municipal Finance, Section 13: Independent Audit requires that at the end of the fiscal year an independent audit be made of all accounts of the City by a certified public accountant. In compliance with the City Charter, our outside auditor, Weaver has performed an audit as of September 30, 2015. This is the second year for the audit to be performed by Weaver after their selection to continue as the City’s independent auditors following an RFP process done during 2014. Prior to that Weaver had served as the City’s auditors for six years. Mr. John DeBurro, Senior Audit Manager with Weaver will briefly present the CAFR, including the Independent Auditors’ Report and answer any questions that the City Council may have regarding the report.
Presentation of the Wylie Economic Development Corporation Annual Report. Consider and place on file, the 2015 Wylie Economic Development Corporation Annual Report. (S. Satterwhite, WEDC Director) Executive Summary As per the WEDC By-laws, each year the WEDC must present to the Wylie City Council its Annual Report. The Report is attached for your review.
Consider and act upon, approval of Resolution 2016-05(R) authorizing the City Manager to execute an Interlocal Agreement with the North Texas Municipal Water District concerning the reconstruction of Eubanks Lane from SH 78 to the NTMWD entrance. (C. Holsted, City Engineer) Executive Summary The North Texas Municipal Water District (NTMWD) has multiple entrances into their property and plant site with the main truck entrance being located on Eubanks Lane just north of the railroad crossing. The westbound SH 78 to northbound Eubanks turn is difficult for large trucks to navigate, and as a result, they are currently using Spring Creek and Centennial to access Eubanks and the main truck entrance. Also, due to the amount of trucks using Eubanks, the paving is in poor condition and requires constant maintenance by our public works department.
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§Sec. 551.074. PERSONNEL MATTERS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. City Manager Evaluation (M. Manson, City Manager) RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURNMENT
Jan 26, 2016 City Council
CALL TO ORDER Announce the presence of a Quorum INVOCATION & PLEDGE OF ALLEGIANCE
Presentation to the City of a donation of $13,370.49 from the Wylie Advocates for Senior Activities (WASA) as a contribution toward the purchase of an intercom system for the Wylie Senior Recreation Center. (R. Diaz, Parks and Recreation Superintendent) Proclamation declaring the week of February 15th – Wylie ISD Education Foundation Week
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider and act upon, approval of the Minutes of January 12, 2016 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider and act upon, Resolution No. 2016-02(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall Counties, Texas, ordering the General Election to be administered by the Collin County Elections Administrator and the City of Wylie on May 7, 2016, for the purpose of electing the positions of two (2) members (Place 1 and Place 3) of the Wylie City Council, to hold office for a period of three (3) years; Designating locations of polling places; Designating filing deadlines; Ordering Notices of Election to be given as prescribed by law in connection with such election. (C. Ehrlich, City Secretary) C. Consider and act upon, Resolution No. 2016-03(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall Counties, Texas, appointing election officials for the General Election on May 7, 2016, for the purpose of electing the positions of two (2) members (Place 1 and Place 3) of the Wylie City Council. (C. Ehrlich, City Secretary) D. Consider and act upon, approval of a Final Plat creating 57 single family residential lots and 3 open space lots on 28.019 acres for the Braddock Place Phase 5 Subdivision, generally located west of FM 544 at the Vinson/County Line road split. (R. Ollie, Development Services Director) F. Consider and act upon, a motion to approve Resolution No.2016-04(R) of the City Council of the City of Wylie, Texas, authorizing the Texas Coalition for Affordable Power, Inc. (TCAP) to negotiate an electric supply agreement for five years for deliveries of electricity effective January 1, 2018; authorizing TCAP to act as an agent on behalf of the City to enter into a contract for electricity: Authorizing Mindy Manson or Jeff Butters to execute an electric supply agreement for the deliveries of electricity effective January 1, 2018 and committing to budget for energy purchases in 2018 through 2022 and to honor the City’s commitments to purchase power for its electrical needs in 2018 through 2022 through TCAP. (J. Butters, Asst. City Manager) G. Consider and place on file, the City of Wylie Monthly Investment Report for December 31, 2015. (L. Bantz, Finance Director) H. Consider and place on file, the City of Wylie Monthly Revenue and Expenditure Report for December 31, 2015. (L. Bantz, Finance Director) I. Consider and act upon, the request from the Run for Heroes Event for a vendor fair at Olde City Park on April 2, 2016, with rain date of April 9, 2016. (R. Diaz, Parks & Recreation Superintendent) K. Consider and place on file, the Animal Shelter Advisory Board report to City Council regarding the meeting held on January 13, 2016. (S. Patton, Animal Control Supervisor)
Consider and act upon, a motion to approve Ordinance No.2016-01 an Ordinance of the City Council of the City of Wylie, Texas, amending Wylie’s Code of Ordinances, Ordinance No. 2005-07, as amended, adding article VII (Municipal Setting Designations) to chapter 42 (Environment); Providing for Municipal Setting Designations to prohibit the use of groundwater in designated areas; amending the Code of Ordinances to add Section XIII (MSD Application Fee) of Appendix C (Wylie Comprehensive Fee Schedule) for the purpose of establishing an MSD Application Fee; Providing a penalty clause, savings/repealing clause, severability clause and an effective date; and providing for the publication of the caption hereof. (J. Butters, Asst. City Manager)
Consider and act upon, approval of Ordinance 2016-02 establishing the maximum speed limits on East Brown Street proceeding from SH 78 to WA Allen Boulevard. (C. Holsted, City Engineer)
Hold the 2nd Public Hearing for the annexation of an approximate 1.207 mile segment of Pleasant Valley Road from Elm Grove to the Dallas County Line. 2016-01A (R. Ollie, Development Services Director) Executive Summary This annexation is at the request of Dallas County and defined as Orphan Roads. Orphan Roads are all or part of a street or road right-of-way, which is outside the incorporated limits of a municipality (or municipalities) and the incorporated area of the municipality (or municipalities) abuts or extends into the right-of-way. These roadway segments have, in effect, been “orphaned” by the abutting city (or cities) that they serve in that they have been left unincorporated.
Hold a Public Hearing and consider, and act upon, approval of a Replat for Arbor Acres, Block A, Lot 1R-2, to create one commercial lot on 2.077 acres, located at 16 Steel Road. (R. Ollie, Development Services Director) Executive Summary The property totals 2.077 acres and will create one commercial lot. A portion of the subject property is zoned PD2011-10-1 while the remaining portion is zoned Light Industrial.
Consider and act upon, the acceptance of the resignation of William Hiney and to appoint a new member to the Zoning Board of Adjustment for the unexpired term of June 2014 to June 2016 (R. Ollie, Development Services Director) Executive Summary Staff is requesting the appointment of a new Zoning Board of Adjustment member to replace Mr. William Hiney, who has recently resigned his position as of January 18, 2016 (letter attached).
Consider and act upon, acceptance of the Comprehensive Annual Financial Report (CAFR) for FY 2014-2015 after a presentation by the audit firm of Weaver L.L.P. (L. Bantz, Finance Director) Executive Summary The City Charter in Article VII, Municipal Finance, Section 13: Independent Audit requires that at the end of the fiscal year an independent audit be made of all accounts of the City by a certified public accountant. In compliance with the City Charter, our outside auditor, Weaver has performed an audit as of September 30, 2015. This is the second year for the audit to be performed by Weaver after their selection to continue as the City’s independent auditors following an RFP process done during 2014. Prior to that Weaver had served as the City’s auditors for six years. Mr. John DeBurro, Senior Audit Manager with Weaver will briefly present the CAFR, including the Independent Auditors’ Report and answer any questions that the City Council may have regarding the report.
Presentation of the Wylie Economic Development Corporation Annual Report. Consider and place on file, the 2015 Wylie Economic Development Corporation Annual Report. (S. Satterwhite, WEDC Director) Executive Summary As per the WEDC By-laws, each year the WEDC must present to the Wylie City Council its Annual Report. The Report is attached for your review.
Consider and act upon, approval of Resolution 2016-05(R) authorizing the City Manager to execute an Interlocal Agreement with the North Texas Municipal Water District concerning the reconstruction of Eubanks Lane from SH 78 to the NTMWD entrance. (C. Holsted, City Engineer) Executive Summary The North Texas Municipal Water District (NTMWD) has multiple entrances into their property and plant site with the main truck entrance being located on Eubanks Lane just north of the railroad crossing. The westbound SH 78 to northbound Eubanks turn is difficult for large trucks to navigate, and as a result, they are currently using Spring Creek and Centennial to access Eubanks and the main truck entrance. Also, due to the amount of trucks using Eubanks, the paving is in poor condition and requires constant maintenance by our public works department.
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§Sec. 551.074. PERSONNEL MATTERS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. City Manager Evaluation (M. Manson, City Manager) RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURNMENT