CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE
PRESENTATIONS Presentation and Update on County/City Road Projects in Collin County (Collin County Commissioner, Cheryl Williams)
Citizens Comments on Non-agenda Items
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider and act upon, approval of the Minutes of the January 14, 2014 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider and place on file, the City of Wylie Monthly Revenue and Expenditure Report for December 31, 2013. (L. Bantz, Finance Director) C. Consider and place on file, the City of Wylie Monthly Investment Report for December 31, 2013. (L. Bantz, Finance Director) D. Consider and act upon, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of December 31, 2013. (S. Satterwhite, WEDC Executive Director) E. Consider and act upon, Resolution No. 2014-02(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall counties, Texas, ordering the general election to be administered by the Rockwall County elections administrator on May 10, 2014, for the purpose of electing the positions of Mayor and two (2) Members, (Place 5 and Place 6), to the Wylie City Council, to hold office for a period of three (3) years; designating locations of polling places; designating filing deadlines; ordering notices of election to be given as prescribed by law in connection with such election; and appointing election judges. (C. Ehrlich, City Secretary) F. Consider and act upon, an Election Contract by and between the City of Wylie and the Rockwall County Elections Administrator for administration of the May 10, 2014 Wylie General Election. (C. Ehrlich, City Secretary) G. Consider and act upon, Ordinance No. 2014-03, amending Wylie’s comprehensive zoning Ordinance No. 2001-48, as heretofore amended, so as to change the zoning on the hereinafter described property (Zoning Case No. 2013-08), containing 28± acres of land situated in the Henry L. Douglass Survey, Abstract No. 292 and the William Sutton Survey, Abstract No. 860, Collin County, Texas, from Agricultural (A/30) to Planned Development Single Family Detached District (PD2014-03-sf) to accommodate a Single Family Residential Subdivision; providing for a penalty for the violation of this ordinance. ZC 2013-07 (R. Ollie, Planning Director) H. Consider and act upon, approval of a Final Plat for Jacobs Addition, establishing one commercial lot and one open space lot on 3.017 acres, generally located east of Springwell Parkway and south of FM 544. (R. Ollie, Planning Director) I. Consider and act upon, a vendor application from the Wylie Advocates for Senior Activities (WASA) Group for a fundraiser the Wylie Senior Recreation Center February 22, 2014. (R. Diaz, Parks & Rec Superintendent)
PUBLIC HEARING 1. Conduct a Public Hearing for the annexation of approximately 62 acres of land situated in the Guadalupe De Los Santos Survey, Abstract No. 1100, Collin County, Texas, and Abstract No. 1389, Dallas County, Texas, generally located north of Brown Street and east of Ballard Avenue. (R. Ollie, Planning Director) Executive Summary This annexation is at the request of the property owner, Wylie DPV, LTD. The subject tract is contiguous to current property under the same ownership and bordered on the northeast by properties lying within unincorporated Collin and Dallas Counties. The applicant desires to bring the subject tract into the city and develop it in accordance with Planned Development 2013-37 District.
Consider and act upon, acceptance of the Comprehensive Annual Financial Report (CAFR) for FY 2012-2013 after a presentation by the audit firm of Weaver L.L.P. (L. Bantz, Finance Director) Executive Summary The City Charter in Article VII, Municipal Finance, Section 13: Independent Audit requires that at the end of the fiscal year an independent audit be made of all accounts of the City by a certified public accountant. In compliance with the City Charter, our outside auditor, Weaver has performed an audit as of September 30, 2013.
Consider and act upon, a variance to the street widths defined in Part 3, Section II of the City of Wylie Manuals for the Design of Storm Drainage Systems, Water and Sanitary Sewer Lines and Thoroughfare Standards for the Inspiration development located in the extraterritorial jurisdiction of the City of Wylie. (C. Holsted, City Engineer) Executive Summary The Inspiration development is a 694 acre master planned community located within the extraterritorial jurisdiction (ETJ) of the Cities of Wylie, Lucas, and the Town of St. Paul. The development portion within the City of Wylie ETJ is subject to the subdivision rules and regulation of the City of Wylie.
Presentation of the Wylie Economic Development Corporation Annual Report. Consider, and place on file, the Wylie Economic Development Corporation Annual Report. (S. Satterwhite, Executive Director WEDC) Executive Summary As per the WEDC By-laws, each year the WEDC must
Consider and act upon, Ordinance No. 2014-04 of the City of Wylie, amending Ordinance No. 2013-35 (2013-2014 Budget) and approving an appropriation of funds in the amount of $28,740.00 for the Municipal Court Technology Fund for the purpose of purchasing ten (10) new electronic ticket writing devices; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (L. Bantz, Finance Director) Executive Summary Due to the age and condition of our current electronic ticket writers used by the Police Department, Animal Control, Code Enforcement, and Fire Marshalls, it is in the best interest of all departments to upgrade our hardware. We currently have nineteen (19) devices, purchased at two different times over the last 8 years. With the approval of the budget amendment, ten (10) new devices will be purchased, and nine (9) will receive warranty renewals and be refurbished.
Consider and act upon, Ordinance No. 2014-05 amending Ordinance No. 2013-35 (2013-2014 Budget) for the purpose of distributing funds that were previously budgeted for communications and marketing to the proper departments and accounts; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (L. Bantz, Finance Director) Executive Summary The 2013-2014 Budget contains $100,000 that was set aside by the City Council for communications and marketing. Cooksey Communications performed a study for the City and developed a communications and marketing plan. One of their recommendations was to fund a Communications Specialist position to assist in the City’s communications efforts. The $100,000 is now being allocated for this position in addition to a redesign of the City’s website, ongoing retainer for Cooksey, and other communication initiatives. Council consideration of the attached
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§Sec. 551.074. PERSONNEL MATTERS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. • City Manager Evaluation. (M. Manson, City Manager) RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURNMENT In addition to any specifically identified Executive Sessions, Council may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, those exceptions will be specifically identified and announced. Any subsequent action, as a result of this Executive Session, will be taken and recorded in open session.
Jan 28, 2014 City Council
CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE
PRESENTATIONS Presentation and Update on County/City Road Projects in Collin County (Collin County Commissioner, Cheryl Williams)
Citizens Comments on Non-agenda Items
CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation.
CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider and act upon, approval of the Minutes of the January 14, 2014 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider and place on file, the City of Wylie Monthly Revenue and Expenditure Report for December 31, 2013. (L. Bantz, Finance Director) C. Consider and place on file, the City of Wylie Monthly Investment Report for December 31, 2013. (L. Bantz, Finance Director) D. Consider and act upon, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of December 31, 2013. (S. Satterwhite, WEDC Executive Director) E. Consider and act upon, Resolution No. 2014-02(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall counties, Texas, ordering the general election to be administered by the Rockwall County elections administrator on May 10, 2014, for the purpose of electing the positions of Mayor and two (2) Members, (Place 5 and Place 6), to the Wylie City Council, to hold office for a period of three (3) years; designating locations of polling places; designating filing deadlines; ordering notices of election to be given as prescribed by law in connection with such election; and appointing election judges. (C. Ehrlich, City Secretary) F. Consider and act upon, an Election Contract by and between the City of Wylie and the Rockwall County Elections Administrator for administration of the May 10, 2014 Wylie General Election. (C. Ehrlich, City Secretary) G. Consider and act upon, Ordinance No. 2014-03, amending Wylie’s comprehensive zoning Ordinance No. 2001-48, as heretofore amended, so as to change the zoning on the hereinafter described property (Zoning Case No. 2013-08), containing 28± acres of land situated in the Henry L. Douglass Survey, Abstract No. 292 and the William Sutton Survey, Abstract No. 860, Collin County, Texas, from Agricultural (A/30) to Planned Development Single Family Detached District (PD2014-03-sf) to accommodate a Single Family Residential Subdivision; providing for a penalty for the violation of this ordinance. ZC 2013-07 (R. Ollie, Planning Director) H. Consider and act upon, approval of a Final Plat for Jacobs Addition, establishing one commercial lot and one open space lot on 3.017 acres, generally located east of Springwell Parkway and south of FM 544. (R. Ollie, Planning Director) I. Consider and act upon, a vendor application from the Wylie Advocates for Senior Activities (WASA) Group for a fundraiser the Wylie Senior Recreation Center February 22, 2014. (R. Diaz, Parks & Rec Superintendent)
PUBLIC HEARING 1. Conduct a Public Hearing for the annexation of approximately 62 acres of land situated in the Guadalupe De Los Santos Survey, Abstract No. 1100, Collin County, Texas, and Abstract No. 1389, Dallas County, Texas, generally located north of Brown Street and east of Ballard Avenue. (R. Ollie, Planning Director) Executive Summary This annexation is at the request of the property owner, Wylie DPV, LTD. The subject tract is contiguous to current property under the same ownership and bordered on the northeast by properties lying within unincorporated Collin and Dallas Counties. The applicant desires to bring the subject tract into the city and develop it in accordance with Planned Development 2013-37 District.
Consider and act upon, acceptance of the Comprehensive Annual Financial Report (CAFR) for FY 2012-2013 after a presentation by the audit firm of Weaver L.L.P. (L. Bantz, Finance Director) Executive Summary The City Charter in Article VII, Municipal Finance, Section 13: Independent Audit requires that at the end of the fiscal year an independent audit be made of all accounts of the City by a certified public accountant. In compliance with the City Charter, our outside auditor, Weaver has performed an audit as of September 30, 2013.
Consider and act upon, a variance to the street widths defined in Part 3, Section II of the City of Wylie Manuals for the Design of Storm Drainage Systems, Water and Sanitary Sewer Lines and Thoroughfare Standards for the Inspiration development located in the extraterritorial jurisdiction of the City of Wylie. (C. Holsted, City Engineer) Executive Summary The Inspiration development is a 694 acre master planned community located within the extraterritorial jurisdiction (ETJ) of the Cities of Wylie, Lucas, and the Town of St. Paul. The development portion within the City of Wylie ETJ is subject to the subdivision rules and regulation of the City of Wylie.
Presentation of the Wylie Economic Development Corporation Annual Report. Consider, and place on file, the Wylie Economic Development Corporation Annual Report. (S. Satterwhite, Executive Director WEDC) Executive Summary As per the WEDC By-laws, each year the WEDC must
Consider and act upon, Ordinance No. 2014-04 of the City of Wylie, amending Ordinance No. 2013-35 (2013-2014 Budget) and approving an appropriation of funds in the amount of $28,740.00 for the Municipal Court Technology Fund for the purpose of purchasing ten (10) new electronic ticket writing devices; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (L. Bantz, Finance Director) Executive Summary Due to the age and condition of our current electronic ticket writers used by the Police Department, Animal Control, Code Enforcement, and Fire Marshalls, it is in the best interest of all departments to upgrade our hardware. We currently have nineteen (19) devices, purchased at two different times over the last 8 years. With the approval of the budget amendment, ten (10) new devices will be purchased, and nine (9) will receive warranty renewals and be refurbished.
Consider and act upon, Ordinance No. 2014-05 amending Ordinance No. 2013-35 (2013-2014 Budget) for the purpose of distributing funds that were previously budgeted for communications and marketing to the proper departments and accounts; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (L. Bantz, Finance Director) Executive Summary The 2013-2014 Budget contains $100,000 that was set aside by the City Council for communications and marketing. Cooksey Communications performed a study for the City and developed a communications and marketing plan. One of their recommendations was to fund a Communications Specialist position to assist in the City’s communications efforts. The $100,000 is now being allocated for this position in addition to a redesign of the City’s website, ongoing retainer for Cooksey, and other communication initiatives. Council consideration of the attached
READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§Sec. 551.074. PERSONNEL MATTERS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. • City Manager Evaluation. (M. Manson, City Manager) RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURNMENT In addition to any specifically identified Executive Sessions, Council may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, those exceptions will be specifically identified and announced. Any subsequent action, as a result of this Executive Session, will be taken and recorded in open session.